The Geneva Foundation · 9 hours ago
Senior Research Agreements Manager
United States
Full-time
Remote
Senior Level, Lead/Staff
$128K/yr - $128K/yr
8+ years exp
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No H1B
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Responsibilities
Assist DoP leadership in articulating a vision for guiding the Department of Programs to grow in its capacity to handle complex and high priority contracting activities for outbound agreements
Help to develop a professional Technology Transfer/Agreements Office function within the Department of Programs including the development and delivery of training, Standard Operating Procedures, and quality assurance/compliance systems
Manage the monitoring of all second tier subawards and modifications under federal prime grants and assistance agreement, and second tier subcontracts under federal contract awards, including collecting agreement questionnaires, conducting risk assessments, imposing additional terms and conditions based on the risk assessment, reviewing subrecipient single audit reports on an annual basis, and implementing subrecipient corrective action procedures for findings of non-compliance, as applicable.
Develop, draft, negotiate and execute professional services agreements, including vendor agreements and independent contractor agreements
Develop, draft, negotiate and execute technology transfer agreements, including non-disclosure agreements, data use agreements, data sharing agreements, material transfer agreements, and cooperative research and development agreements
Negotiate agreements directly with counterparty representatives
Identify and use strategy and creative problem solving to review, draft, negotiate, and/or amend contracts to delineate roles and responsibilities, allocate risk, ensure clarity of purpose, and to address issues related to compliance with applicable statutes, regulations, Geneva policies and procedures, and ensure alignment with Geneva’s mission.
Maintain outbound agreement templates, ensuring timely reviews and consistent updates.
Coordinate with various teams to communicate contractual obligations and new or changed requirements, to include interpretation and communication of applicable contract requirements and regulations
Coordinate with other corporate teams, as appropriate, to manage, issue, review, and execute both routine and non-routine subaward/subcontract agreements and modifications, incorporating appropriate terms and conditions
Coordinate with other corporate teams to monitor subaward/subcontract invoicing and deliverable requirements; provide support to program teams as needed, escalating delinquencies as required
Coordinate with other corporate teams on sponsor approvals and notifications, as required
Perform subaward/subcontractor reviews, analyze data, and work with program managers to develop improvement plans
Maintain compliant agreement files in accordance with The Geneva Foundation policy and government approved standard requirements; provide guidance to team members on file structure set up and maintenance
Manage, execute, and provide support for agreement closeouts, as applicable
Ensure timely submission of Federal Funding Accountability and Transparency Act (FFATA) reports, as required
Assist departmental leadership with the maintenance and monitoring of the non-disclosure agreement and teaming agreement repository, ensuring that potential conflicts of interest, including conflicts of commitment and conflicts of priority, are avoided or managed.
Assist in the development, revision, and maintenance of department SOPs and forms
Serve as primary point of contact with counterparties for contractual and administrative matters
Provide guidance to employees regarding agreement compliance issues
Maintain automated agreement workflows, track agreement negotiation turnaround times from the point of intake through completion and provide status updates on each agreement in progress no less than weekly.
Follow up with counterparties on agreements in progress no less than weekly, using progressive contact attempts when negotiations stall and/or counterparties become non-responsive, including but not limited to telephone calls, teleconferences, escalation to counterparty leaders
Qualification
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Required
Bachelor’s degree and 8+ years or equivalent of directly related research administration or legal experience
Record of success in a leadership role, overseeing agreement generation, negotiation, and execution
Developed understanding and practice in applying OMB Regulations, DoDGARs, FAR, DFARS, and other applicable regulations
Experience in the development and negotiation of clinical trial agreements
Knowledge and understanding of contractor purchasing system requirements and purchasing best practices, including audit processes
Experience managing fixed price, time and materials/labor hour, and cost type contracts (and/or subcontracts) and solid understanding of Government regulations associated with the administration of each
Ability to perform and comprehend cost and price analyses
Familiarity with and direct experience using software solutions for end-to-end automated agreement workflow
Experienced and proficient at working in a variety of business environments
Demonstrated competence in oral and written communication
Must be organized, attentive to detail, and possess a positive, friendly, and professional demeanor
Must be flexible with changing priorities and able to communicate in a diplomatic and professional manner
Ability to exercise independent judgement in a fast paced, high-pressured environment with strict deadlines and to manage multiple projects
Demonstrated ability to work in a team-oriented environment, providing guidance to less experienced team members
Excellent time management, capable of managing multiple and often conflicting priorities and short deadlines
Experience in using Microsoft SharePoint, Cayuse and Smartsheet
High degree of competence in Microsoft Excel with experience tracking large amounts of contract data using spreadsheet.
Research administration: 8 years (Required)
federal grants/contracts: 3 years (Required)
DoD: 2 years (Required)
Clinical trials: 2 years (Required)
Preferred
Experience participating in Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA), as well as internal audits, preferred
Healthcare background and knowledge of DoD system preferred
Project planning and management skills
Benefits
401(k)
Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance
Company
The Geneva Foundation
The Geneva Foundation is a non-profit organization that supports medical research and in the U.S. military.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Matt Rueckert
Chief Operating Officer
Jennifer D. Johnson
Senior Client Partnership Manager
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