Hub Group ยท 1 day ago
Administrative assistant
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LogisticsRailroad
H1B Sponsor Likely
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Responsibilities
Manage and schedule appointments for executives and team members.
Answer and direct phone calls, taking messages when necessary.
Prepare and organize documents, reports, and presentations.
Maintain filing systems both electronically and on paper.
Coordinate meetings, including arrangements for materials and catering.
Process and track invoices and expense reports.
Assist with travel arrangements, including booking flights and accommodations.
Support project management efforts by tracking deadlines and deliverables.
Maintain office supplies inventory and place orders as needed.
Respond to inquiries and provide assistance to staff and visitors.
Handle correspondence, including emails, memos, and letters.
Assist in the onboarding process of new employees.
Prepare meeting agendas and take minutes during meetings.
Assist with special projects and perform research as required.
Ensure compliance with company policies and procedures.
Qualification
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Required
High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
Proven experience as an administrative assistant or in a similar role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Familiarity with office equipment such as printers, copiers, and fax machines.
Strong verbal and written communication skills.
Ability to work independently with minimal supervision.
Excellent organizational skills and attention to detail.
Ability to multitask and prioritize tasks effectively.
Experience in handling confidential information with discretion.
Strong interpersonal skills and the ability to work well with diverse teams.
Basic understanding of bookkeeping and accounting principles.
Ability to troubleshoot basic technical issues related to office equipment.
Knowledge of office management systems and procedures.
Positive attitude and a willingness to adapt to change.
Valid driver's license may be required depending on job location.
Preferred
Associate's or Bachelor's degree preferred.
Experience with CRM software is a plus.
Company
Hub Group
They understand the impact transportation has on ecological sustainability, which is why they invest in and offer a greener alternative.
H1B Sponsorship
Hub Group has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (43)
2022 (30)
2021 (22)
2020 (51)
Funding
Current Stage
Public CompanyTotal Funding
unknown2020-12-09Acquired
1996-03-13IPO
Leadership Team
Recent News
2024-10-23
2024-10-11
Mexico Business News
2024-05-27
Company data provided by crunchbase