111 applicants

Company

8x8 · 1 day ago

Senior Executive Assistant, Onsite/CEO experience required

Campbell, CA

Full-time

Onsite

Senior Level, Lead/Staff, Director/Executive

$130K/yr - $217K/yr

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Information TechnologySaaS

H1B Sponsor Likely

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Responsibilities

Manage and coordinate calendars for the CEO

First line of contact for phone calls, emails, inquiries, etc. Must be able to filter, address and decipher what needs to reach the CEO

Always maintain solid business acumen

Ability to create presentations utilizing PowerPoint, Vizio, MS Suite, Google, etc., as needed.

Plan events with exacting detail and maintain calendars to maximize the leaders’ ability to fulfill their responsibilities.

Coordinate both off and on-site events for the team/s globally.

Create and maintain regular reports and ad hoc requests

Make complex travel arrangements

Handle expense reporting

Respond promptly to managers’ queries

Facilitate internal and external communication (e.g., distribute information and schedule presentations)

May be asked to run personal errands; prioritize appropriately to ensure key business functions are prioritized appropriately.

Work collaboratively with all members of the EA Group

Qualification

Find out how your skills align with this job's requirements. If anything seems off, you can easily click on the tags to select or unselect skills to reflect your actual expertise.

Executive SupportExcelGoogle AppsEgenciaCoupaDegree PreferredFortune 500 Experience

Required

Support the CEO and Board in Board meeting preparation and coordination, follow up, and document

Maintain relationship with the board members, acting as POC between CEO and Board, research as needed and key deadline management

High management caliber individual who is both gracious and comfortable interacting with internal and external Executives and Board members.

Solid career of success and meaningful impact, providing a high level of support over a stable amount of time. Preferred Fortune 500 Exec Support.

Strong sense of urgency and a 'sixth' sense of what will come. Anticipating and preparing for a range of situations is essential.

Expert working in a highly fast-paced, ever-changing environment at the Exec level and across the corporate landscape.

Manage multiple tasks while pivoting at a moment’s notice to address anything of higher priority as it develops.

You are an ambassador of 8x8, you must possess the gravitas to represent the CEO and the company with grace and efficiency. Fielding calls, inquiries, and other matters within the office of the CEO is a routine activity. You will use your strong business acumen to determine what needs to reach the CEO and what you can handle in his place. Ability to discern who gets what access to leadership is critical, along with the ability to say no gracefully.

You are highly confident, calm, and secure in all situations. Times will be fun, but times will also be stressful and high-pressure.

Ability to be trusted with highly confidential and sensitive information.

Direct reflection of the CEO on all business matters. We require a smart, happy, pleasant person who understands this is a high-level role but treats everyone equally with great respect.

Committed to no drama. You must be calm in the storm. Execute your job with confidence when business gets hectic while having a great understanding of the CEO’s office business temperature.

Manage and coordinate calendars for the CEO

First line of contact for phone calls, emails, inquiries, etc. Must be able to filter, address and decipher what needs to reach the CEO

Always maintain solid business acumen

Ability to create presentations utilizing PowerPoint, Vizio, MS Suite, Google, etc., as needed.

Plan events with exacting detail and maintain calendars to maximize the leaders’ ability to fulfill their responsibilities.

Coordinate both off and on-site events for the team/s globally.

Create and maintain regular reports and ad hoc requests

Make complex travel arrangements

Handle expense reporting

Respond promptly to managers’ queries

Facilitate internal and external communication (e.g., distribute information and schedule presentations)

May be asked to run personal errands; prioritize appropriately to ensure key business functions are prioritized appropriately.

Work collaboratively with all members of the EA Group

Intuitive ability to learn Executives’ needs

Strong interpersonal communication skills

Ability to suggest more efficient ways to increase productivity and troubleshoot malfunctions

Professional presence and demeanor always.

Works well under pressure

Drive for excellence

Excellent written and verbal communication skills

Ability to take initiative, work efficiently and effectively

Has a passion for solving complex problems

Ability to skillfully manage multiple tasks and pivot per business needs

Superior organizational and time management skills

Strong attention to detail and listening skills

Intermediate knowledge of Excel

Advanced knowledge of Google Apps, including Gmail for Calendar appointments

Preferred

Advanced knowledge of Egencia for travel and Coupa for expense reporting

Degree preferred

Fortune 500, fast-growth tech company experience highly preferred

Benefits

Discretionary merit increases

Bonus and/or stock

Sales variable compensation incentives

Company

8x8

Glassdoor

3.8

8x8 offers secure and reliable cloud-based, enterprise-class business phone systems, unified communications, and contact center solutions.

Founded in 1987

Campbell, California, USA

1001-5000 employees

https://www.8x8.com

H1B Sponsorship

8x8 has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

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Trends of Total Sponsorships

2023 (2)

2022 (24)

2021 (25)

2020 (22)