50 applicants

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Company

Kilo Automation, LLC · 1 day ago

Invoicing Specialist

Texas, United States

Full-time

Remote

Entry Level

$20/hr - $25/hr

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Data ManagementIndustrial Automation

Hiring Manager

Kelly Cosme

Insider Connection @Kilo Automation, LLC

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Responsibilities

Keep open communications, troubleshoot and revise invoices while maintaining a healthy relationship with our clients.

Demonstrate confidence when speaking with customer account managers to resolve past-due balances and or invoicing issues.

Ensure budgets are met by tracking costs and expenses for all projects.

Generate daily reports to management regarding invoice activity, sent invoices, invoices process, outstanding invoices and unbilled materials.

Verify invoice accuracy, using cost comparison of build materials and resolving any discrepancies to facilitate smooth and timely payment processes.

Ensure all invoices are created and delivered to assigned accounts within the contractual deadlines.

Verify invoices have been received by assigned accounting department point of contact.

Ability to manage processes including but not limited to creating and implementing ideas and policies to achieve a desired set outcomes in a work at home job environment.

Respond quickly to any inquiries or issues and follow up on pending action items.

Create invoices by reviewing, editing and processing labor tickets and materials receipts.

Work cross organizationally with field managers to verify and troubleshoot issues as they arise.

Qualification

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Quickbooks Desktop EnterpriseOpenInvoiceOpenTicketMicrosoft OfficeTime flexibility

Required

Strong attention to detail

Strong documentation and computer communication skills

Keep open communications, troubleshoot and revise invoices while maintaining a healthy relationship with our clients

Demonstrate confidence when speaking with customer account managers to resolve past-due balances and or invoicing issues

Ensure budgets are met by tracking costs and expenses for all projects

Generate daily reports to management regarding invoice activity, sent invoices, invoices process, outstanding invoices and unbilled materials

Verify invoice accuracy, using cost comparison of build materials and resolving any discrepancies to facilitate smooth and timely payment processes

Ensure all invoices are created and delivered to assigned accounts within the contractual deadlines

Verify invoices have been received by assigned accounting department point of contact

Ability to manage processes including but not limited to creating and implementing ideas and policies to achieve a desired set outcomes in a work at home job environment

Respond quickly to any inquiries or issues and follow up on pending action items

Create invoices by reviewing, editing and processing labor tickets and materials receipts

Work cross organizationally with field managers to verify and troubleshoot issues as they arise

Time flexibility

Time management and Deadline oriented

Strong communication skills

Strong Adaptability, Critical thinking and Self driven Individual

Detail oriented with the ability to switch gears and handle varying tasks on a daily basis

Ability to work both independently and collaboratively within a team environment