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Dynamo AI · 11 months ago

Operations Coordinator

San Francisco, CA

Full-time

Onsite

Entry Level

$60K/yr - $80K/yr

2+ years exp

Dynamo AI is an enterprise platform focused on enabling private, secure, and regulation-compliant Gen AI models. They are seeking an Operations Coordinator to support and optimize day-to-day operations, ensuring seamless internal processes and contributing to the company's success.

Artificial Intelligence (AI)Generative AIMachine Learning

Responsibilities

Onboarding: Own the onboarding process for new hires, ensuring a seamless and welcoming experience

Employee Engagement: Assist in planning and executing employee engagement initiatives, such as wellness programs, recognition events, and team-building activities

Policy Management: Help maintain and update employee handbooks, policies, and procedures, ensuring compliance with local and national regulations

HR Administration: Manage employee records, update HR systems, and ensure accurate tracking of PTO, benefits, and other HR-related data

Recruitment Support: Coordinate interviews, manage candidate communications, and assist with scheduling as needed

Process Optimization: Identify inefficiencies in current workflows and propose improvements to streamline operations

Project Coordination: Support the planning and execution of company-wide initiatives, ensuring timely delivery of objectives

Data Management: Organize and maintain accurate records, reports, and documentation across operational systems

Vendor Management: Serve as the point of contact for third-party vendors, managing contracts, invoices, and related communications

Event Coordination: Plan and execute team events, offsites, and company-wide gatherings

Qualification

Global employment compliancePEOsEORsHR policy developmentTeam managementData-driven project managementEmployee relationsGlobal talent acquisition

Required

Bachelor's degree in Business Administration, Operations, or a related field (or equivalent experience)

2+ years of experience in an operational or administrative role, preferably in a fast-paced environment

Exceptional organizational and time management skills with a strong attention to detail

Excellent written and verbal communication skills

Proficiency in office productivity tools (e.g., Google Workspace, Microsoft Office) and familiarity with project management tools (e.g., Asana, Trello, Notion)

Ability to manage multiple priorities and adapt to changing needs with a positive attitude

Self-starter with a strong sense of ownership and a results-driven mindset