IntePros ยท 18 hours ago
Billing and Accounting Specialist
Windsor, CT
Full-time
Onsite
Entry Level
1+ years expIntePros is looking for a Billing and Accounting Generalist for our client. This role is responsible for managing the entire billing cycle and supporting various accounting functions, ensuring accurate financial records and seamless billing operations.
ConsultingInformation TechnologyStaffing Agency
No H1B
Responsibilities
Accurately enter customer orders into Oracle and ensure they are processed in a timely manner
Verify order details, including pricing, quantities, discounts, and shipping information
Prepare and issue accurate invoices based on order details, ensuring that all terms and conditions are met
Monitor billing cycles to ensure timely invoicing and delivery to customers
Address and resolve any discrepancies in order entry or invoicing promptly
Track customer payments and ensure timely posting to customer accounts
Follow up on overdue accounts and assist in collections efforts as needed
Research unapplied cash and process adjustments, credits, or refunds if necessary
Maintain accurate records of all transactions and reconcile accounts receivable as needed
Assist with general accounting tasks such as posting journal entries, updating the general ledger, and account reconciliations
Support month-end and year-end closing processes by ensuring that all entries are accurate and submitted on time
Ensure all financial transactions are recorded according to accounting principles and company policies
Backup Accounting Associate as needed, which will include accounts payable processing, payment runs, and cash posting
Maintain organized records for all billing, order entry, and financial transactions
Assist in the preparation of financial reports, including accounts receivable aging reports, and revenue reports
Ensure that all documentation complies with internal controls, legal requirements, and company policies
Serve as the primary point of contact for customers regarding billing inquiries, order processing, and payment issues
Work closely with customers and vendors to resolve any billing discrepancies or issues promptly and professionally
Coordinate with internal departments (sales, customer service, etc.) to ensure smooth order fulfillment and billing processes
Identify and suggest improvements to billing, order entry, and accounting processes to improve efficiency and reduce errors
Collaborate with the finance team to implement best practices and streamline workflows
Stay updated on industry trends and technology that could enhance billing and accounting operations
Ensure compliance with company policies, accounting standards, and applicable regulations
Maintain accurate documentation for audits and tax purposes
Assist with internal and external audits by providing necessary records and information
Qualification
Required
1-3 years of experience in billing, order entry, or general accounting
Strong attention to detail and organizational skills with the ability to multitask effectively
Excellent communication skills, both written and verbal
Ability to work independently and as part of a team
Knowledge of accounting principles and billing procedures
Experience with order entry and invoicing software
Familiarity with financial reporting and account reconciliation
Strong analytical and problem-solving skills
Experience working with enterprise resource planning (ERP) systems
Preferred
Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field
Company
IntePros
IntePros is an established, woman-owned, privately-held technology and business services consulting agency committed to building long-term relationships and helping more companies leverage the power of a more diverse workforce.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Loren Kovalcik
CEO
Company data provided by crunchbase