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Rocketship Public Schools · 5 months ago

Office Manager

San Jose, CA

Full-time

Onsite

Mid Level

$70K/yr - $80K/yr

Rocketship Public Schools is a non-profit network of public elementary charter schools focused on unleashing the potential of every student. They are seeking an Office Manager who will serve as the first point of contact for parents and students, manage student information and attendance, and maintain health and safety records while supporting the school community.

E-LearningEdTechEducation

Responsibilities

Enrollment, Student Information, and Attendance

Build strong working relationships with parents and families

Create and maintain complete and current student cumulative files

Enter student information into our student information system and keep this information up-to-date throughout the school year as enrollment or information changes

Manage the Attendance process including contacting absent parents on a daily basis

Coordinate the school’s truancy process and communicate with parents as needed

Administer Independent Study process for students with planned absences

Collect doctor’s notes and excused absence notes from parents for absentee documentation

Work with current parents to solve problems and prevent student attrition

Health, Safety and Discipline

Maintain emergency medical and contact information for all students

Maintain complete and current immunization records for all students

Administer basic first aid, distribute medication, maintain injury reportsBe knowledgeable of all content in school safety binder, including emergency procedures

Report all injuries and other school incidents to Human Resources

Supervise students sent to the office for discipline and health reasons

Meals, Finance and Facilities

Collect payments from parents

Manage collection of free/reduced-lunch application forms from all families during the school year

Collect lunch, uniform sales money from parents and provide receipts for payments

Assist in managing and reporting day-to-day facilities problems

Execute responsibilities related to emergency situations as assigned by the Principal

ISE/Special Education

Act as an intermediary to communicate written or oral information given by parents to the ISE team

Ensure that all documents delivered or messages received are immediately given to ISE

Maintain confidentiality regarding ISE students who receive special education services

Partner with ISE Specialists on a school site to arrange IEP or ISE meetings

Administrative

Perform general clerical duties including answering phones, taking and distributing messages, sorting mail, translate documents from English to Spanish and prepare general correspondence

Facilitate arrangements for school activities, logistics, teacher development, parent development and other activities

Provide support to the Principal and teachers as necessaryUse automated telephone system to send out school information as necessary

Act as an interpreter, when necessary, in whole-school functions and smaller meetings

Other duties as assigned