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Aqua · 3 weeks ago

Payroll Assistant III

Bryn Mawr, PA

Full-time

Onsite

Senior Level

5+ years exp

Aqua is a major provider of water and wastewater services in the U.S., committed to operational excellence and community advocacy. The Payroll Assistant III will be responsible for processing payroll, maintaining accurate payroll records, and ensuring compliance with payroll regulations.

Business DevelopmentCustomer ServiceInfrastructure

Responsibilities

Prepares and distributes the weekly and bi-weekly payrolls for the assigned divisions of the company. Enters union, hourly and salaried payroll timesheets, work orders, payroll adjustments and corrections into the payroll system

Processes final payments to terminated employees ensuring payments are timely and in accordance with federal or state legislative requirements to minimize risk

Maintains accurate records on all employee payroll transactions. Verifies pay rates and deductions to ensure compliance with company policy, union contracts, SOX controls and employee designations

Analyzes, Audits, validates, and prepares time sheet data for the payroll system in accordance with the payroll schedule. Runs standard reports to identify exception time situations. Verifies that all employees in the assigned group have submitted their time sheets and that all hours are coded and accounted for correctly

Responds to payroll inquiries and requests within established service level agreements. Provides guidance and educates employees as needed to resolve pay or time discrepancies and ensure payroll is accurately processed

Updates and maintains documentation on all payroll policies and procedures and complies with departmental process guidelines and standards during each payroll cycle

Prepares and maintains detailed reconciliation documentation of payroll data to general ledger account balances. Reviews accounting ledger entries, identifies and resolves discrepancies and variances and updates general ledger information as needed

Assists with monthly, quarterly and annual payroll tax returns prepared and processed by the vendor. Processes voluntary employee deductions such as 401(k), employee stock purchases, and United Way. Assists in processing tax withholdings and payments to townships, municipalities, counties, etc

Requests check payments for union dues, stock, thrift plans, United Way, etc

Generates and distributes standard and ad hoc payroll reports as needed for internal finance and operational departments to track labor costs

Supports system elevations and process automation. Develops knowledge of payroll and timekeeping system fields, codes, and processes to problem solve issues such as vendor interface failures, etc

Develops close working relationships with internal partners such as the Finance and Accounting teams, Benefits, IT, etc. to quickly resolve issues and handle special requests

Maintains current on applicable local, state and federal wage and hour and payroll laws and regulations

Updates and maintains payroll files. Files paperwork, maintains weekly payroll reports and ensures documentation and records comply with audit control standards, practices and procedures

Assists with other tasks or special projects, e.g. W-2 reconciliations, internal and external audits, etc. as assigned