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One&Only Resorts · 1 day ago

Clerk, Receiving

Big Sky, MT

Full-time

Onsite

Entry Level

1+ years exp

One&Only Resorts is dedicated to creating joy for their guests through exceptional service. The Clerk, Receiving will assist the Receiving Officer in managing the receipt of goods at the resort, ensuring compliance with safety standards and effective communication with various departments.

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Responsibilities

To check daily all Purchase Orders and Market List and ensure that items to receive this day are received with accordance to the Resorts standards

To check the invoice with the price agreed to, and if any discrepancies refer to Purchasing Department immediately

To check the Dispatch note is in accordance with the Invoice

To check the goods are kept the correct places, (Items to be kept as chilled should be in the cool room)

Items damaged during transport should be reported to Director, Procurement for further investigation & record them

To maintain the file of Purchase Orders against daily receiving report on a daily basis

Do not amend any approved Purchase Orders or Invoices without the consent of the Director, Procurement and Director, Finance

To prepare a list of non-received items from Market List & distribute to Executive Chef & Purchasing

To prepare, stamp and distribute copies of the daily Receiving Report to relevant departments

Communicate effectively and keep the expected date of arrival of goods ordered to the Resort

Prepare the list of pending documents need to complete the posting & inform Purchasing Department to follow up

Completed receiving batch (approved Purchase Order, Invoice / Delivery Note/ Good Received without Invoice with signatures, at the end of the day hand over to finance office

To prepare weekly/monthly receiving status report with all received items and of all open orders

Maintain full confidentiality over Resort Financial status

Maintain high spirit among the Purchasing, Finance as well as other resort team members

Responsible for proper filing system in the Receiving Department

To assist the Manager, for Inventory taking, if needed

To work multitask jobs in the Resort

Use creative and positive thinking. Throw new ideas for constant improvement of the Receiving system including internal controls

To assist the Director, Finance with whatever information relating to Receiving Department work

Be prepared to do any other work within the department to assist other areas or in the event of other staff on emergency leave or when requested by Director, Procurement and Director, Finance

Ensure that Receiving & Store areas are clean and product is rotated properly all the time

To perform any additional duties and/or special projects as requested by Director, Procurement and Director, Finance