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The New School · 3 months ago

Assistant Director, Research & Compliance Administration

New York, NY

Full-time

Hybrid

Mid, Senior Level

$75K/yr - $85K/yr

3+ years exp

The New School is a unique university that fosters collaboration among scholars, artists, and designers. They are seeking an Assistant Director for Research & Compliance Administration to enhance research administration and compliance programs while managing regulatory requirements and supporting various university stakeholders.

EducationUniversities

Responsibilities

Manages, in collaboration with the APR, the compliance documentation requests of auditors for research and sponsored programs

Facilitates the cross-functional responses needed during sponsored award-related audits and compliance reviews. Ensures adherence to an university-approved corrective action plan. Manages APR’s university-wide regulatory compliance reporting requirements related to research and sponsored programs

Designs and implements comprehensive training plans for all employee roles and university departments that participate in research and sponsored programs administration and regulatory compliance. Coaches the ORS staff on effective training strategies and delivery (e.g., train-the-trainer)

Interprets federal and state laws and regulations to help develop, implement, and manage research and sponsored programs administrative policy, procedures, and processes across all university units that impact research and sponsored programs; Utilizes cross-functional teams to develop and implement policy and procedure process design/redesign

Coordinates the collection and preliminary analysis of conflicts of interest and conflicts of commitment disclosures on research and sponsored projects as well as serve as an administrator to the Conflict of Interest Committee (COIC) and oversees Principal Investigator compliance with COIC-approved conflict of interest management plans as required by federal regulations; Arrange for and attend COIC meetings and takes minutes that accurately reflect confidential discussions and determinations

Assist the Human Research Protection Program by performing the following IRB Analyst duties: monitor IRB email account and route inquiries to the appropriate person, apply the IRB Toolkit checklist for pre-reviews, non-human subjects research determinations, assist with Cayuse Human Ethics system and documentation upkeep, assist research investigators in the processing of research protocols; review and track new protocol submissions, amendments, adverse event reports, and progress reports, etc

Facilitates cross-functional teams for the smooth execution of ORS-related implementation project plans, end-to-end process designs, and day to day program activities. Formulates and manages business plans and project plans so that defined goals are achieved

Utilizes or integrates technology tools to evaluate and triage requests to the APR and departmental group email accounts; Works with ORS and IT staff to design, implement, redesign, and monitor effectiveness of research and sponsored programs electronic administration software and technology-related administrative tools; Monitors and troubleshoots with ORS and IT staff to correct and improve technology tools for increased efficiency and accuracy of ORS programs, projects, and services

Manages the infrastructure and administration of ORS-led internal grant competitions (e.g., Student Research Awards, Faculty Research Fund, etc.) and limited submission competitions; Assists the APR and Assistant Director of Pre-Award and Research Development with conducting informational sessions for internal grant competitions; Assists internal competitions’ Selection Committee members with completing their reviews of grant applications, field questions from applicants, manages communications with applicants, winners, and ORS

Collects and analyzes ORS metrics and key performance indicators and advises the APR on required course corrections; Assists APR with continuous improvement by providing insights into innovation demands across the sponsored project lifecycle, serving on working groups, and developing new tools and processes; Prepares performance reports and annual reporting for senior leadership and key stakeholders

Performs other duties as assigned

Qualification

Regulatory complianceProject managementPolicy developmentProcess improvementCross-functional collaborationEnterprise-level financial systemMicrosoft OfficeTraining diverse audiences

Required

Bachelor's Degree in a relevant field

3-5 years of prior experience with complex project management and process improvement in regulatory environments, administrative support, and other relevant experience

3-5 years of prior experience with interpreting federal regulations and developing or revising policies and procedures

Experience with working successfully with cross-functional teams and training complex material to diverse audiences

Excellent interpersonal, oral and written communication skills, close attention to detail, and strong organizational and time management abilities

Demonstrated expertise with an enterprise-level financial system

Demonstrated ability to work both independently and as a team player, manage time and multiple competing priorities

Ability to effectively communicate complex issues clearly and concisely (both verbally and in written communication) in a professional manner

Ability to be self-directed, flexible, proactive, and think creatively

Proficient with Microsoft Office (e.g., Word, Excel, PowerPoint)