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Alice L. Walton School of Medicine · 2 weeks ago

Senior Executive Assistant to the Dean and CEO

Bentonville, AR

Full-time

Onsite

Senior Level

5+ years exp

Alice L. Walton School of Medicine (AWSOM) is seeking a Senior Executive Assistant to the Dean and CEO to provide high-level administrative and operational support. This role involves managing the Dean's calendar, coordinating communications, and ensuring smooth execution of executive-level tasks while serving as a critical liaison across departments and stakeholders.

EducationHigher EducationNon Profit

Responsibilities

Manage a dynamic, high-volume calendar, ensuring alignment with strategic priorities

Coordinate and prepare for meetings, including agendas, briefing materials, and follow-up actions

Organize and support internal and external events, including logistics and materials preparation

Maintain accurate records, track departmental budgets, and process expense reimbursements

Support Board of Directors communications and coordinate meeting logistics

Attend and document monthly Dean’s Cabinet meetings

Lead or assist with special projects, reports, and presentations

Other Duties as assigned

Represent the Dean and CEO through telephone and personal contact

Draft complex and sensitive correspondence on behalf of the Dean and CEO, ensuring accurate messaging and tone. Oversee distribution of communications to appropriate audiences while always maintaining strict confidentiality and professionalism

Review content of incoming materials and data and brief the Dean and CEO regarding important issues or conflicts; prepare responses as necessary

Coordinate travel plans including transportation and accommodations, including airfare, train, rental cars, hotel, Airbnb, etc

Arrange and prepare detailed itineraries for domestic and international travel schedules, which may include both business and personal trips

Ensure that travel arrangements align with executive schedules, preferences, and organizational policies, while optimizing cost-efficiency and maintaining travel comfort

Manage high-volume calendar, prioritizing meetings and controlling the overall timetable of the Dean and CEO’s workflow; continuously review the schedule to build in appropriate time for breaks, travel, and pre-meeting preparation

Handle incoming requests promptly, aligning them with executive priorities, and adapt as necessary to accommodate rapidly changing circumstances

Establish appointment priorities or reschedule appointments or invitations using considerable judgment and discretion

Organize events, coordinate logistics, prepare agendas and supporting materials, and provide on-site support as necessary

Qualification

Executive supportCalendar managementMicrosoft Office SuiteEvent planningTravel coordinationConfidential information handlingProofreadingInterpersonal skillsCommunication skillsCollaboration skills