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McDermott Will & Schulte · 1 week ago

Legal Practice Specialist - Private Client

Chicago, IL

Full-time

Onsite

Mid, Senior Level

$78K/yr - $110K/yr

7+ years exp

McDermott Will & Schulte is a leading global law firm recognized for its collaborative culture and commitment to excellence. The Legal Practice Specialist for the Private Client Practice Group will provide high-level support to attorneys, ensuring exceptional client service and meticulous document management while maintaining confidentiality.

AdviceLaw EnforcementLegal

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Build effective working relationships with clients, internal and external, through regular interactions in a friendly, helpful, and professional manner

Provide exceptional support in document preparation, including editing, proofreading, and redlining documents for accuracy, grammar, and formatting

Ability to communicate professionally, discreetly and effectively with outside parties (including clients, advisors and other counsel) to coordinate scheduling, transmittal of documents and related items

Proactively manage attorney Outlook email (when requested) and calendar to include providing reminders of responses needed and impending deadlines and obligations

Ensure accuracy of contact and other pertinent information within Outlook and the firmwide contact, billing, and marketing databases

Provide meticulous support in arranging and coordinating logistics for meetings, including video/audio conferencing, room assignments, hand-outs and catering requests

Proactively manage monthly client billings by reviewing and editing prebills; liaise with billing department to ensure client billings guidelines are followed and bills are sent timely

Oversee attorney expense reports and vendor invoices through to completion to include, ensuring complete documentation is provided, prompt submission, and necessary follow-up

Establish and maintain paper and electronic files in compliance with current Firm policies utilizing the Firm’s Document Management System

Manage client intake process, including generating client conflict inquiries, opening new matters and preparing engagement letters

Maintain contact information and activities with clients and prospective clients in our CRM system

Effectively leverage time by delegating administrative tasks to support team

Perform complex tasks which may be highly confidential and sensitive, and require discretion and diplomacy

Qualification

Legal secretarial experienceDocument preparationMicrosoft Office SuiteClient service skillsProblem-solving skillsOrganizational skillsHandle confidential informationWork under deadlinesNotary qualificationCommunication skillsAttention to detail

Required

At least seven (7) years of legal secretarial or support experience, private client practice experience is a plus

Experience with electronic filings with state and county agencies and courts

Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint and Word)

Strong written and verbal communication skills

Extremely professional, discreet and mature demeanor and presentation

Strong client service skills with high-level standards of excellence in work product and communications to meet or exceed client and Firm expectations

Strong problem-solving skills with ability to take initiative and use good judgment and excellent follow-up skills

Strong organizational skills, ability to manage time and delegation to appropriate office staff

Strong attention to detail in proofreading and editing documents, including knowledge of correct grammar and punctuation

Ability to work under tight deadlines and prioritize responsibilities

Strong problem-solving skills with ability to take initiative and use good judgment and excellent follow-up skills

Ability to maintain and handle confidential and sensitive information with discretion and diplomacy

Ability to work effectively in a fast-paced environment

Willingness to obtain notary qualification and serve as notary at client meetings to execute documents

Required to work in the office a minimum of three (3) days each week

Benefits

Generous compensation packages that recognize hard work and excellence

Opportunity to earn performance-based bonuses

Comprehensive benefits package

Competitive compensation

Top benefits

Award-winning professional development programs

Industry-leading wellness initiatives

Company

McDermott Will & Schulte

Glassdoor4.4

McDermott Will & Emery is now McDermott Will & Schulte.

Founded in 1934

New York, New York, USA

1001-5000 employees

http://www.mwe.com/

H1B Sponsorship

McDermott Will & Schulte has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (3)

2023 (2)

2022 (7)

2021 (2)

2020 (9)