Executive Assistant jobs in United States
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Legends Global · 1 week ago

Executive Assistant

positionWellesley, MA
timeFull-time
remoteOnsite
seniorityMid Level

Legends Global is seeking an Executive Assistant to provide high-level administrative support to three senior leaders within the organization. The ideal candidate will be detail-oriented and proactive, managing executive calendars, arranging travel logistics, and serving as a point of contact between executives and stakeholders.

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Responsibilities

Manage and maintain executive calendars, including scheduling meetings, coordinating calls, and handling reschedules or conflicts
Assist in preparing agendas, taking detailed notes, and tracking action items for virtual and in-person meetings
Arrange complex travel logistics, including flights, accommodations, itineraries, and ground transportation
Serve as a point of contact between the executives and internal/external stakeholders
Organize and maintain files, records, and documents in a secure and accessible manner
Proactively identify and resolve scheduling or logistical challenges before they arise
Coordinate occasional in-person meetings and events, including booking venues and catering if needed
Support day-to-day administrative functions to ensure operational efficiency

Qualification

Executive assistant experienceMicrosoft Office proficiencyGoogle Workspace proficiencyZoom/Teams proficiencyOrganizational skillsTime management skillsAttention to detailWritten communication skillsVerbal communication skillsDiscretion with confidential information

Required

Proven experience as an executive assistant, administrative assistant, or similar role supporting senior leadership
Exceptional organizational and time management skills
Strong attention to detail with a proactive mindset
Tech-savvy with proficiency in Microsoft Office, Google Workspace, Zoom/Teams, and calendar management tools
Strong written and verbal communication skills
Ability to handle confidential information with discretion
Reliable transportation and ability to travel as needed

Company

Legends Global

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Legends Global is the premier partner to the world's greatest live events, venues and brands.
dateFounded in 2008
location
New York, New York, USA
people-size1001-5000 employees
web-link
http://legends.net

Funding

Current Stage
Late Stage
Total Funding
unknown
Key Investors
New Mountain Capital
2017-05-04Series Unknown

Leadership Team

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Shervin Mirhashemi
Chief Executive Officer
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Scott Aronsky
Chief Financial Officer
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