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Wismettac Asian Foods, Inc. · 7 hours ago

Assistant Office Manager

Honolulu, HI

Full-time

Onsite

Mid Level

Wismettac Asian Foods, Inc. is seeking an Assistant Office Manager to contribute to the efficient operation of their Branch Office. The role involves managing daily office operations, training new employees, and ensuring effective communication between various departments.

Food and Beverage

No H1B

Responsibilities

Responsible for entire daily office operation flow including but not limited to sales orders and purchase orders

Under the direction of the (D) Branch Manager directs and implements strategies for office operation to ensure maximum performance

Responsible for training and new hire orientation of all new employees at the branch office

Manage office worker’s attendance/tardiness including overtime management and conduct disciplinary action when necessary

Acts as liaison between sales, logistics, and office staff on various tasks

Prepares and submits reports to City/County/State/Federal where applicable

Lead physical inventory by providing proper preparation, entering data, solving common errors, and reporting results. Analyze and solve discrepancies

Communicate with HQ departments and/or outside vendors or suppliers when necessary

Help Office Manager in the overall operation of the branch by providing improvement ideas, and thoughts

Help Office Manager and (D) Branch Manager to find an appropriate candidate when a vacancy occurs including recruitment and interview

Help Office Manager and Branch Manager by providing suggestions and recommendations for better budget management

Responsible to make allowance for unexpected staff absences and other discretion by adjusting assignments or performing the work themselves if the situation requires it

Recruit, train, coach and retain top talent within the office operation so that the office delivers excellence; determine individual’s strengths and weaknesses and actively coach and mentor office staff to achieve high performance and to facilitate their long-term career development with Wismettac

Conduct or help Office Manager when performance appraisals are needed

Prepare data and report for analyzing and monitoring the performance of the operation

Attend meetings with other managers in the branch

Supervise handling and arranging the custom clearance for all merchandise including communication with custom brokers and vendors. Support routine administrative import-related jobs as needed

Other duties as assigned

Qualification

Office managementHuman resource managementAnalytical skillsTime managementInterpersonal skillsTeam buildingEnglish proficiencyProblem-solvingCommunication skillsOrganizational skills

Required

Knowledge of principles, practices, and procedures of an office environment

Knowledge of human resource management (principles and procedures for personnel recruitment, selection, training, employee relations, and timecard management)

Knowledge of managerial techniques

Time management skills

Excellent interpersonal skills

Team building skills

Analytical and problem-solving skills

Effective written, verbal, and listening communication skills

Good interpersonal skills to handle sensitive and confidential information

Ability to communicate with individuals at all levels of the organization

Ability to instruct, direct, and evaluate employees, and resolve work-related problems

Ability to be a strong team player who is able to work across multiple functions and disciplines

Ability to organize and prioritize numerous tasks and complete them under various time constraints

Ability to follow written and/or oral instructions