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Ascend Talent Solutions · 2 hours ago

Administrative Coordinator

Oakland, CA

Full-time

Onsite

Entry Level

$27/hr - $30/hr

2+ years exp

Ascend Talent Solutions is representing a leading commercial real estate management and development company committed to sustainability and diversity. They are seeking an Administrative Coordinator to support the property management team with reporting responsibilities and excellent customer service skills.

Staffing & Recruiting

Hiring Manager

Elizabeth Clerou

Responsibilities

Answering phones, greeting visitors, assisting tenants with work orders and providing administrative support to the property and asset management team

Preparing and updating lease files and abstracts for all tenants ensuring completeness and accuracy

Managing and tracking all certificates of insurance ensuring that all coverage levels are in compliance with building standards

Coding and entering invoices into the accounting system, MRI, Timberline, Yardi

Composing and sending tenant communications to include events, building updates, rent statement information, and specific building issues

Planning and supporting tenant appreciation events will be a quarterly responsibility for the Administrative Coordinator

Qualification

Commercial real estate experienceMicrosoft WordMicrosoft ExcelMicrosoft OutlookCustomer service skillsAttention to detailProactive attitudeWritten communicationVerbal communicationTeam collaboration