Apply on Employer Site

NEOGOV · 6 months ago

Administrative Assistant Planning and Economic Development - Part-Time

Ohio 44087, OH

Full-time, Part-time

Onsite

Entry Level

$13/hr - $25/hr

NEOGOV is seeking an Administrative Assistant for the Community Planning and Economic Development Department. This part-time role involves providing organized administrative support, managing permitting software, and assisting with various departmental tasks.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Serves as the department’s administrator of permitting software (e.g., MyGov)

Creates, processes and tracks applications and workflows within the permitting software

Assists staff and applicants with accessing, submitting and troubleshooting in the permitting software system

Creates general reports, maintains digital records, and ensures accuracy of data in the permitting software system

Designated as the Planning Commission and Board of Zoning and Building Appeal (BZBA) Secretary. Prepares and distributes meeting agendas, minutes, public notices, and reports for these citizen boards. Creates and maintains files, including correspondence and exhibits

Responsible for creating, maintaining, filing, and storing records according to City policies, procedures, rules, and regulations. Learns record retention principles and implements a record retention schedule and program

Answers phone calls and emails, directing inquiries to appropriate staff as needed

Manages calendars and schedules meetings

Orders office supplies and assists with departmental budget

Assists with documenting payroll information for department employees and citizen boards

Collects and compiles data from various sources for departmental needs

Uses software for entering and tracking permits

Responds to public record requests

Prepares correspondence, presentations, reports, memos, charts, tables, graphs, etc

Assists with public outreach efforts, including community meetings and surveys

Attends evening board and commission meetings as needed

Requires in-person, regular attendance

Performs general administrative duties as assigned