Yeshiva University · 5 months ago
Assistant Director, Administrative Services and Operations
New York, NY
Contract
Onsite
Mid Level
$90K/yr - $110K/yr
3+ years expYeshiva University is a leading institution dedicated to providing a transformative education. The Katz School is seeking an experienced Assistant Director of Administrative Services and Operations to enhance the school's administrative infrastructure, ensuring high-quality services for faculty, staff, and students while overseeing a range of operational functions.
EducationHigher EducationUniversities
Responsibilities
Develop and implement administrative policies and workflows aligned with University guidelines
Guide academic and administrative units in applying procedures related to HR, AP/AR, contracts, compliance, facilities, IT, and travel
Oversee contract and procurement processes, including routing, approvals, and follow-up
Manage P-card and travel systems and ensure adherence to usage policies
Coordinate with IT to troubleshoot administrative systems and manage access and service needs
Maintain the School’s internal intranet with up-to-date policies, process guides, and organizational information
Supervise staff responsible for faculty, staff, and student appointments, including high-volume adjunct and student hiring
Oversee day-to-day logistics such as office coordination, facilities requests, and space use
Support school-wide operational logistics, including security, scheduling, and supplies
Coordinate updates and communications to internal stakeholders to ensure timely distribution of operational policies, procedures, and announcements
Ensure consistent administrative practices across the School’s five campuses and online division
Provide regular training and documentation to promote operational clarity, including self-service intranet resources and process guides
Develop user-friendly tools such as forms, checklists, and request systems to support self-service operations
Serve as a central point of contact for administrative consistency across divisions, promoting clarity and transparency in daily operations
Serve as the School’s administrative liaison to central offices, including HR, Legal, Procurement, Facilities, and IT
Represent the School in University-wide working groups related to operations and compliance
Supervise and develop a high-performing operations team, including full-time, part-time, and student workers as needed
Qualification
Required
Bachelor's degree and 3–5 years of progressively responsible experience in administration, operations, or project coordination
Experience in higher education, nonprofit, or public-sector environments preferred
Familiarity with ERP systems (e.g., Banner, Workday) or comparable platforms
Demonstrated ability to interpret and apply institutional policies and ensure compliance
Experience improving or implementing business processes across units or departments
Experience supervising staff and coordinating across multi-site or complex organizations
Excellent interpersonal, communication, and organizational skills
Ability to manage multiple deadlines and priorities with attention to detail
Strong proficiency with Microsoft Office and ability to generate reports and updates using emerging AI tools
Outstanding communication skills—written, verbal, and visual—with the ability to engage diverse audiences and explain complex concepts clearly
Strategic and analytical thinking with a data-informed approach to planning and decision-making
Proven project management skills and the ability to lead complex, multi-phase initiatives from planning through execution
Strong interpersonal skills, collaborative mindset, and ability to build trust across departments and hierarchical levels
High attention to detail and the ability to synthesize complex financial and operational data for executive use
Ability to manage multiple priorities in a fast-paced environment while maintaining high performance standards
Preferred
Training or certification in project management, administrative operations, or HR
Experience with intranet development, operational documentation, or workflow automation tools
Experience with systems development, process improvement, or operational scaling in academic or mission-driven settings
Familiarity with education technology, data tools, or emerging AI platforms
Comfort with ambiguity and a proactive, solutions-oriented approach to problem-solving
Demonstrated interest in innovation and continuous improvement in support of academic and administrative excellence
Company
Yeshiva University
Yeshiva University is an educational institution that offers various higher education courses and programs.
1001-5000 employees
H1B Sponsorship
Yeshiva University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (7)
2024 (10)
2023 (1)
2022 (9)
2021 (3)
2020 (2)
Funding
Current Stage
Late StageTotal Funding
$15MKey Investors
American Heart AssociationJim Joseph Foundation
2023-07-26Grant
2009-04-05Grant· $15M
Leadership Team
Hannah Kotler
Chief Financial Officer, Beren Campus Student Government
Michael D. Schreiber
Vice President for Business Affairs and Chief Financial Officer
Recent News
2025-12-10
2025-09-12
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