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USAJOBS · 6 months ago

OFFICE AUTOMATION ASSISTANT

McGuire AFB, New Jersey, USA

Full-time

Onsite

Entry Level

$44K/yr - $58K/yr

1+ years exp

USAJOBS is seeking an Office Automation Assistant to provide clerical support and manage office automation tasks. The primary purpose of this position is to use multiple office automation software to produce documents and perform cash processing duties for Child Development Center Operations.

ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Uses varied functions of multiple office automation software to produce a wide range of documents, formats, etc. Specific assignments require a varying number and sequence of steps and use of different functions from one assignment to another

Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents. Composes nontechnical correspondence, such as instructions on office procedures, requests for information, and letters of acknowledgment or notification

Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives. Screens incoming mail and electronic messages to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations/offices, or handled personally

Receives and directs telephone calls or visitors. Ascertains the nature of the call or visit and provides complete and clear information that addresses most routine or procedural issues

Establishes, updates, and maintains office records of various types. Uses a variety of automated systems (e.g., records management, electronic forms, electronic publications library, time and attendance, etc.) and nonautomated to perform various clerical duties

Performs reconciliations, balancing, and auditing of receipts and disbursements for a variety of CDC programs using established paying and collecting system. Oversees the daily work of 2 Office Automation Clerks assigned to work the front desk. Assures timely accomplishment of assigned work and employees are kept busy

Qualification

Office automation softwareTyping skillsGrammarPunctuationMoney handling techniquesEffective communication

Required

U.S. Citizenship Required

Males must be registered for Selective Service, see www.sss.gov

If authorized, PCS will be paid IAW JTR and AF Regulations. If receiving an authorized PCS, you may be subject to completing/signing a CONUS agreement

This position is subject to provisions of the DoD Priority Placement Program

Disclosure of Political Appointments

Training may be conducted on the weekends and evening hours

May be required to work an uncommon tour of duty

Must provide evidence of required immunizations, successfully complete all required background checks, and complete additional training requirements including CPR, First Aid and food handlers

Limited area of consideration to AMC / AF Internal or AF DCIPS Candidate only

Applicants must have at least one (1) year of specialized experience at the next lower grade GS-04, or equivalent in other pay systems

Examples of specialized experience includes knowledge of various office automation software processing procedures and functions keys and the similarities and differences among software types to produce a wide range of documents, graphics, tables within text, and to edit and reformat electronic drafts, and to update and revise existing databases or spreadsheets

Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college, or university

A combination of education and experience as described above may be used to qualify for this position

Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents, such as letters, reports, spreadsheets, databases, and graphs

Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports

Knowledge of format, rules, procedures and operations applicable to clerical assignments to prepare/review routine correspondence/reports, screen telephone calls and visitors, maintain files/records, review and process mail, and perform clerical procedures to arrange a variety of material from different sources and other administrative work of organization

Skill in typing; a qualified typist is required

Ability to locate, assemble, and compose information for routine reports, inquiries, and nontechnical correspondence

Ability to communicate effectively, both orally and in writing, using tact and courtesy

Basic knowledge of money handling techniques and procedures with the ability to operate a calculator, computer, adding machine, and/or cash register; ability to work with figures accurately

Benefits

Full/part-time employees occupying direct childcare positions are eligible for discounts IAW DAF AFSVC/CC Memo, 30 Sep 22; first child 100% / each additional child 25%.

Direct Deposit

Disabled veteran leave is available to a Federal employee hired on/after 5 Nov 2016, who is a veteran with a service-connected disability rating of 30% or more.