NEOGOV · 5 months ago
Financial Operations Supervisor
Kirkland, WA
Full-time
Onsite
Mid, Senior Level
$102K/yr - $133K/yr
5+ years expNEOGOV is seeking a Financial Operations Supervisor who will lead and supervise the daily operations of the city's centralized purchasing functions, accounts payable, accounts receivable, and mail services. The role involves overseeing policy development, staff supervision, and ensuring compliance with procurement laws and regulations.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Supervises the day-to-day activities of financial operations staff assigned to purchasing, accounts payable, accounts receivable and mail services
Supervises subordinate personnel, including motivating, training, and delegating assignments; monitoring performance; conducting performance evaluations; taking disciplinary/corrective action; recommending salary increases and promotions; and recommending hirings and terminations
Monitors and interprets changes in applicable laws, regulations, and technology that may affect departmental operations. Develops, analyzes, and implements policy and procedural changes after approval; monitors for compliance
Evaluates various financial operations functions to improve customer service, productivity, and efficiency, and assists with work-related issues that cannot be addressed by staff; performs research as needed
Oversees the purchasing function including the citywide procurement of goods and services, the issuance of purchase orders and contracts, the preparation of bids, cooperative purchase agreements with other public agencies, the surplus program, and the purchasing card program
Assists with the development and execution of various types of interlocal cooperative agreements including mutual aid agreements
Supervises the operations of accounts receivable and accounts payable and serves as backup to staff as needed. Manages vendor and customer relations, setups, inquiries, and approvals related to quotes, wage rates, taxes, and billing. Ensures accurate record-keeping and efficient processing of payments, invoices, refunds, and customer billing for various taxes and fees
Collaborates with internal customers, managers, and directors to provide strategic procurement, contracting, and program support to fulfill adopted strategic priorities
Ensures that all city expenditures adhere to purchasing policy, procedures and applicable procurement law. Ensure accountability, compliance, and consistent interpretation and application with all current and applicable state and federal laws, agency policies and procedures, rules, and regulations
Serves as the primary contact on procurement issues for federal and state auditors on annual audits. Responds to questions regarding procurement policies, compliance with laws and regulations, internal controls, variances, exceptions, and procurement methods and procedures
Solves complex technical and managerial problems utilizing an understanding of intra- and inter-departmental relationships where no precedent exists
Provides leadership and guidance to departmental staff in proper work methods and procedures; reviews multi-departmental activity for accuracy and compliance
Reviews and audits payment and billing entries, proactively resolving discrepancies. Provides leadership and guidance to the team on best practices, ensuring full compliance with GAAP. Addresses challenges promptly, ensuring adherence to policies and procedures
Provides guidance and expertise to departments and city staff in the interpretation of purchasing requirements and procedures as prescribed by state and federal agency regulations, grant stipulations, and City policy. Recognizes and assesses strategic and operational risks and opportunities and addresses them appropriately during the procurement and contracting process
Fosters a positive and supportive work environment; promotes diversity, equity, inclusion, and belonging in the workplace, contributing to an environment of respectful living and working in a multicultural society
Presents procurement-related agenda items at City Council meetings
Performs duties of assigned staff as needed
Performs functions as assigned in the City’s emergency response plan in the event of an emergency
Qualification
Required
Bachelor's degree in business administration, purchasing and materials management, business law, public administration, or closely related field
5 years' experience in purchasing and accounts payable/accounts receivable, preferably in the public sector
2 years' experience in a supervisory position preferred
Knowledge of governmental procurement principles, methods, practices, techniques, and procedures
Knowledge of applicable federal, state, and local laws, codes, regulations, and grant requirements related to assigned activities, including procurement, contracting, disposal of surplus, and Washington public works bid laws
Ability to analyze and reconcile general or subsidiary ledger for validity and accuracy
Ability to use and administer automated financial management systems and advanced proficiency in the use of personal computer software, including word processing, spreadsheet, database, report writing, and presentation graphics programs
Ability to attract, retain, motivate, lead and supervise professional, paraprofessional, and clerical staff
Ability to establish and maintain effective working relationships with a variety of internal and external customers
Ability to prepare and deliver presentations to staff, City Council, or community groups
Advanced organizational, public relations, problem solving, and communication skills (both verbal and written). Ability to convey ideas and information in writing, using language that is appropriate to both the complexity of the topic and the knowledge and understanding of the reader
Comprehensive knowledge of governmental finance practices, principles, procedures, regulations and techniques, with the ability to interpret and explain these rules, legal requirements and policies and develop effective internal practices
Ability to communicate policy and procedures to a variety of staff
Ability to keep abreast of changing laws, codes and regulations that will impact the division's policies and procedures and incorporate into existing ones
Preferred
Preferred certification in one of the following: Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO), or Certified Purchasing Manager (CPM)
Benefits
Health Insurance benefit package with 100% City-paid premiums for 1.0 FTE (medical/dental/vision for employee and dependents)
401b Municipal Employee Benefits Trust (MEBT) with 6% City matching contribution
Voluntary 457 Deferred Compensation plan
Health Reimbursement Account (HRA) VEBA dollars with City contribution
Voluntary Flexible Spending Account for Healthcare and Childcare
Employee Assistance Program (EAP)
City paid Life Insurance
City paid Long-Term Disability (LTD) Insurance
Paid vacation (starts with 13 days first year may be prorated for part-time positions)
Annual 12 paid holidays, including one floating holiday
Paid sick leave accruals (benefit may vary based on applicable bargaining unit)
Paid Management Leave for select leadership positions
Alternative work schedules
Free EV charging at Level 2 and 3 chargers
Free ORCA card for public transit
Access to onsite fitness center and secure bike storage at City Hall
Free employee parking
Childcare programs with discounted tuition rates
Wellness and transportation incentives
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase