NEOGOV · 5 months ago
FT Administrative Assistant Liberal Arts SVC
Sierra Vista Campus, AZ
Full-time
Onsite
Mid Level
$23.72/hr - $27.04/hr
4+ years expCochise College is a recognized institution serving the residents of Cochise County, offering various educational programs. They are seeking an Administrative Assistant to provide high-level organizational and administrative support to the Dean of Liberal Arts and division faculty, ensuring efficient operations within the department.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Provides high-level organizational and administrative support to the Dean of Liberal Arts and division faculty and staff, managing projects, preparing reports, correspondence, and calendaring events, activities, and meetings
Performs exceptional customer services for students, employees, and the public by serving as division receptionist; prepares, receives, and distributes letters, memoranda and other correspondence; logs, tracks, and distributes documents processed by the division
Performs telephonic technical support for college students and faculty as needed; provides support to division faculty on both the Douglas and Sierra Vista campuses
Assists department chairs in creating and maintaining semester schedules, including classes, room, and instructor assignments; monitors enrollment and prepares letters of appointment or supplemental agreement contract for adjunct faculty and faculty overloads; maintains the master textbook list
Provides clerical and organizational support to department staff through maintenance and tracking of information; performs data entry and verification, ensures data integrity, processes mail and correspondence, compiles periodic reports, maintains a calendar of department activities, performs routing, copying and filing, maintains office supplies inventory
Maintains department fiscal records; processes purchase and travel requisitions, purchase orders, invoices, travel vouchers, etc., reconciliation of budgets, and investigates vendor issues as needed; reconciles and files purchase card transactions for the Dean and other department staff as required; maintains division budgets
Serves as a recorder for academic, division, department, and advisory meetings; communicates with committee members, prepares documents, takes minutes, and reserves rooms, etc.; assists in the organization and preparation of Associate Faculty Convocation as needed
Performs other related duties as assigned
Qualification
Required
Associate's degree from an institution accredited by an institutional accrediting body of higher learning recognized by the US Department of Education
Four years progressively responsible experience in an office management environment
Knowledge of and ability to follow college policies and procedures
Knowledge of current technologies and word processing, database, presentation, and spreadsheet software, specifically Microsoft Office applications and Banner
Knowledge of the proper operation of and the ability to use personal computers and standard office equipment
Ability to communicate effectively, verbally and in writing, and to relate to others in a professional, helpful manner
Ability to relate to a diverse population and to maintain composure when faced with difficult situations
Ability to organize, prioritize, and follow multiple tasks through to completion with an attention to detail
Ability to work independently while contributing to team environment
Ability to analyze problems, identify solutions and take appropriate action, resolve problems using independent judgment and decision-making processes
Ability to establish and maintain effective working relationships with supervisors, other department staff, students and the public
Ability to work accurately, efficiently, and effectively with all types of data
Ability to maintain accurate office procedures
Ability to work under pressure with frequent interruptions
Ability to supervise and monitor the work of others
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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