Eastern Virginia Medical School · 5 months ago
Associate Director of Research and Finance Administration
Portsmouth, VA
Full-time
Onsite
Senior Level
5+ years expEastern Virginia Medical School is seeking an Associate Director of Research and Finance Administration to provide unified leadership for HRBRC business activities. The role involves managing grant and contract processes, ensuring compliance, and driving sustainable growth in external funding while supporting scientific and community engagement initiatives.
Higher Education
Responsibilities
Lead all pre- and post-award activity for federal (NIH, DoD, NSF etc), state, industry, foundation, philanthropic, and venture-backed awards; negotiate terms, route agreements across partner institutions, oversee reporting/close-out, and ensure Uniform Guidance and sponsor compliance
Systematically scan and disseminate multi-sector funding calls; convene interdisciplinary teams; build timelines, budgets, biosketches, and other deliverables; coordinate submissions to meet internal and external/sponsor deadlines
Manage HRBRC transactions including budget reconciliation for State and Research Foundation accounts, sub-awards, cost-shares, and fund transfers among HRBRC participating organizations; track cost centers and expenditures in concert with the financial team and campus fiscal offices; maintain auditable documentation
Partner with Strategy to map funded projects to consortium priorities; help coordinate regional research programs and measure progress toward shared objectives; brief senior leadership and the Finance Committee on portfolio status and risk
Participate in scientific and commercial due-diligence reviews; assess technical merit, budget realism, and sponsor fit for emerging concepts, prototypes, or partnership opportunities; provide clear recommendations to leadership
Collaborate with Operations to keep funded projects on time, on budget, and in regulatory compliance; resolve audit or inspection findings
Deliver workshops and individual coaching on budgeting, grant-writing, and sponsor regulations to HRBRC-affiliated investigators and staff
Qualification
Required
Master's degree in Health Services Administration, Public Health, Biomedical Science, or a closely related health-research field. MBA is considered, with experience in health sector
At least five (5) years of progressive responsibility in grants or research administration within an academic medical center, public-health institute, or biomedical research environment, including hands-on management of federal and non-federal awards
Financial and/or research-administration experience in a sponsored-programs environment
Demonstrated knowledge of multi-type funding mechanisms (e.g., Federal Uniform Guidance (2 CFR 200), FAR/DFARS, and NIH/NSF regulations
Full grant life-cycle management (scouting, pre-award, post-award, close-out)
Budget development and cost-share structuring for multi-institution proposals
Data-driven process improvement and workflow optimization
Excellent interpersonal, presentation, and stakeholder-engagement skills
Preferred
Certified Research Administrator (CRA) or Certified Financial Research Administrator (CFRA)
Experience leading community-engaged or diversity-focused health-research projects
Proven record cultivating funding from a mix of federal, state, industry, philanthropic, and venture sources
Experience standing up cost-recovery models for core facilities or service centers
Demonstrated success negotiating industry-sponsored research or public-private partnership agreements
Company
Eastern Virginia Medical School
Eastern Virginia Medical School is a school in Norfolk.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Bob Armstrong
EXECUTIVE DIRECTOR OF SENTARA CENTER FOR SIMULATION & IMMERSIVE LEARNING (2016- PRESENT)
Brie Sanders
HR Business Partner
Recent News
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