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ACCO Engineered Systems · 18 hours ago

Certified Payroll Specialist

Pasadena, CA

Full-time

Onsite

Entry, Mid Level

$22.60/hr - $29.80/hr

2+ years exp

ACCO Engineered Systems is one of the largest mechanical contractors in the country, dedicated to the design, installation, and maintenance of mechanical systems. The Certified Payroll Specialist will be responsible for processing certified payroll data, providing customer support, and maintaining payroll documentation under the direction of the Certified Payroll Manager.

CommercialCommercial Real EstateConstructionReal EstateReal Estate InvestmentResidential

Growth Opportunities

Responsibilities

Processing of weekly certified payroll, including uploads and distribution of reports

Processing of subcontractor certified payroll, including distribution

Maintenance of the certified payroll folders

Provide customer support to both prime contractors and subcontractors as related to certified payroll

Monitor emails for contract information

Maintain project excel sheet with project details

Assist with certified payroll start-up paperwork

Assist with Union Reports and Status Letters

Provide assistance as required with regular certified payroll distribution

Performing general office duties, such as filing, copying, etc

Other duties and responsibilities as assigned by the Certified Payroll Manager

Qualification

Certified Payroll experiencePayroll Union experienceAdvanced MS ExcelData Entry experienceMS Word proficiencyCustomer service excellenceMulti-taskVerbal communication skillsInterpersonal communication skillsProblem-solving ability

Required

2+ years of previous Payroll Union experience (experience with Construction Payroll department preferred, but not required)

Previous Certified Payroll experience preferred, but not required

2+ years of Data Entry experience

Advanced MS Excel and proficiency in MS Word

Accurate 10-key by touch and demonstrated data-entry accuracy

Demonstrated customer service excellence, including professional, courteous phone skills

Ability to successfully work on several tasks with similar timeframes and similar deadlines

Ability to work under pressure to meet deadlines

Excellent verbal and written communication skills

Excellent interpersonal communication skills

Strong aptitude for learning new systems and programs

Ability to work overtime and weekends as required by Supervisor or Manager

Must regularly lift and/or move up to 30 pounds, frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds

While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms

Specific vision abilities required by this job include Close vision and Ability to adjust focus

The employee is frequently required to sit and talk or hear

The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl

The noise level in the work environment is usually moderate

You are a responsible person with the ability to multi-task. You understand that regular & routine attendance is required