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Kids in Need of Defense (KIND) · 8 hours ago

Facilities Coordinator

Houston, TX

Full-time

Hybrid

Entry Level

$46K/yr - $57K/yr

2+ years exp

Kids in Need of Defense (KIND) is a global leader in the protection of unaccompanied and separated children. The Facilities Operations Coordinator will ensure the efficient day-to-day operations of KIND offices, focusing on project execution, lease management, and compliance oversight while maintaining safety and operational efficiency.

AdvocacyInformation TechnologyLegalSocial

Comp. & Benefits

Responsibilities

Supports and enhances the overall workplace experience for staff by ensuring workspaces — physical or virtual — are safe, welcoming, and well-equipped to meet operational needs

Performs quarterly walkthrough of sites to ensure safety, compliance and general upkeep

Serves as primary liaison for vendors and service providers; maintain a vendor management log including escalations and site-specific service record summaries

Coordinates with property management to resolve site issues (e.g. HVAC, electrical, plumbing), ensuring KIND’s needs are prioritized and tracked

Creates and maintains facilities documentation, including SOPs, emergency plans, internal and external access and safety procedures, Certificates of Insurance, and more

Supports and tracks lease agreements, including expiration dates, notice periods, and coordination of renewals or transitions

Assists in regional lease negotiations and vendor contract reviews, offering frontline insight and preparing documentation for Facilities Director

Assists in project scoping, scheduling, and milestone tracking using project management tools

Supports national-scale projects in assigned region as on-site coordinator

Provides administrative support for office-related procurement, budget tracking, the creation of procurement memos and expense reconciliation

Liaises with other organizational components and functions, and perform other duties as assigned

Qualification

Facilities managementVendor managementLease managementMicrosoft Office SuiteProject managementMultitaskingOrganizational skillsCollaborationAdaptabilityCommunication

Required

Must be fluent in English

Working knowledge of Microsoft Office Suites (such as Teams, Excel, etc.)

Ability to work collaboratively and multi-task in our KIND environment, managing numerous priorities and emerging opportunities

Excellent organizational skills with the ability to work on multiple projects in a deadline-oriented environment; ability to prioritize tasks and delegate as appropriate

Demonstrate discipline and adaptability to effectively deliver on our core mission

Ability to multitask and work with a sense of urgency in a dynamic, fast-paced environment

Committed to practicing and supporting wellbeing and a work-home life balance

Preferred

Undergraduate degree preferred; or minimum of 2 years of administrative and facilities based experience

Experience working and communicating in a remote environment preferred but not required

Benefits

Medical, dental, and vision insurance with KIND paying 100% of the employee only portion of the premium for one of the three medical plan options, dental, and vision

Pre-tax flexible spending account (FSA) for both medical and dependent care

Pre-tax transit and parking spending account

Employer-paid life insurance and accidental death and dismemberment insurance

Employer-paid short and long-term disability insurance

Company

Kids in Need of Defense (KIND)

Kids in Need of Defense (KIND) is the preeminent international nongovernmental organization devoted to the protection of unaccompanied and separated children.

Founded in 2008

Washington, District of Columbia, USA

501-1000 employees