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Safe Horizon · 5 months ago

Program Assistant - Immigration Law Project

Brooklyn, NY

Full-time

Onsite

New Grad, Entry Level

$23.08/hr - $24.08/hr

Safe Horizon is an organization focused on providing support for individuals affected by violence. The Program Assistant will provide administrative support and operational tasks for the Immigration Law Project, assisting with various duties including scheduling, processing payments, and maintaining databases.

CommunitiesHomeless ShelterHumanitarianNon Profit

Responsibilities

Assisting the program in the providing administrative support and operational tasks for the program

Greet visitors

Answers and directs phone calls

Responds to general phone inquiries

Receives and distributes faxes and mail

Pre-screens potential intakes

Schedules consultations

Processes payment requests, purchase orders, reconciliations

Maintaining and updating monthly statistics

Maintains resource materials

Utilizes and or maintains databases utilizing CMS, tracking sheets, contract management assistance

Processing purchase orders, payment requests, reconciliations, funder timesheets from the programs in a timely and accurate fashion

Assist in coordinating and/or providing support for special events

Word Processing and proofreading memos and other documents; filing duties

Ordering, distributing and keeping inventory of special purchases

Collaborates and maintains cooperative relationships with all other Safe Horizon programs/departments and external vendors, including IS&T, Facilities, Purchasing and Accounts Payable

Answers and directs telephone calls, faxes and mail directed to the department

Other program-related administrative tasks as assigned

Qualification

Microsoft ExcelMicrosoft OutlookMicrosoft PowerPointAnalytical skillsOrganizational skillsWriting skillsDomestic violenceInterpersonal skillsInitiative