Apply on Employer Site

Stanford University · 5 months ago

Administrative Supervisor (Hybrid Opportunity)

Stanford, CA

Full-time

Hybrid

Mid, Senior Level

$45.23/hr - $51.03/hr

6+ years exp

Stanford University is seeking a dynamic, highly organized Administrative Supervisor to lead and support their team in the Division of Cardiovascular Medicine. The role involves supervising administrative staff, managing operations, and providing direct support to senior faculty members, while driving the mission to prevent and treat cardiovascular disease.

EducationHigher EducationUniversities

Growth Opportunities

Responsibilities

Act on behalf of the supervisor, department manager, or chair in regard to establishing priorities and identifying and resolving problems that are administrative in nature

Research and/or write background information for meetings. Participate in meetings on supervisor’s behalf, inform after the fact

Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget

Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites

Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies

Create complex reports and spreadsheets which may utilize specialized software and systems. Make recommendations based on reports

Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection

Coordinate complex office moves. Plan and coordinate routine remodeling and renovations

Analyze and review material and extract pertinent information for briefing purposes

Positions at this level also include one or more of the following duties: In conjunction with financial lead and/or principal investigator, assist with sponsored project research proposal submissions and post award administration. Responsible for leading the administrative functions of a program or unit. Perform human resources transactional support and/or faculty affairs support; coordinate or manage the visa process. Serve as building coordinator. Oversee or supervise day-to-day work of other administrative or support staff, student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input

Qualification

Supervising administrative staffAdvanced computer skillsOrganizational skillsFinancial systemsProject managementCustomer service skillsPrioritize tasksCommunication skillsInterpersonal skillsInitiativeOwnership