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Koppers Inc. · 5 months ago

Administrative Support Assistant

Peachtree City, GA

Full-time

Onsite

Mid, Senior Level

5+ years exp

Koppers Inc. is a company focused on performance chemicals, and they are seeking an Administrative Support Assistant to provide general office support and manage facilities oversight. The role involves various clerical and administrative duties, including data entry, answering calls, and maintaining the reception area.

IndustrialManufacturingRailroad

Responsibilities

Provides general office support and related tasks

Responsible for facilities oversight, various data entry tasks, answering incoming calls, directing calls to appropriate team members, mail distribution, flow of correspondence, requisition of supplies as well as other clerical and administrative duties

Greet visitors and answer incoming phone calls in a friendly, professional, and timely manner

Monitor the phone system for IT issues and report any malfunctions or problems

Maintain a clean and orderly reception area, training rooms, mail rooms, kitchen, and all break rooms

Open, date-stamp, and code administrative invoices for approval

Assist with mass mailings for various departments

Monitor the distribution of all packages delivered to the reception area

Order and distribute customer promotional materials

Monitor and order office supplies as needed

Maintain a monthly utility spreadsheet for gas, water, and electric usage

Update internal and customer phone lists

Retrieve mail from the mailbox and distribute it within the mailroom

Serve as the main point of contact for organizing, preparing, and cleaning up all onsite events

Act as the primary point of contact for building-related issues, including maintenance requests, repair needs, and facility concerns

Receive, log, and triage maintenance and repair requests from staff or tenants, ensuring timely responses and appropriate resolutions

Coordinate with internal maintenance teams and/or external vendors for repair work, inspections, and building services

Maintain detailed records of service requests, work orders, and completion timelines

Communicate clearly with staff regarding the status of repairs and expected timelines

Ensure that common areas, offices, and building systems (HVAC, lighting, plumbing, etc.) function properly and meet safety and cleanliness standards

Assist with space planning and small office moves or setups as needed

Monitor and replenish inventory levels of building supplies (e.g., light bulbs, cleaning products, breakroom, kitchen, and meeting room supplies)

Escalate unresolved or high-priority issues to appropriate leadership or property management

Serve as the primary contact with the cleaning crew to ensure timely and proper cleaning

Monitor and replenish inventory levels of breakroom and kitchen supplies (e.g., coffee, plates, utensils)

Oversee the distribution and tracking of security access devices such as fobs or key cards and maintain records of issued devices; deactivate lost or returned cards

Ensure the front desk is staffed at all times

Manage and monitor building security, including reviewing Brivo camera footage as needed to ensure the facility remains secure and safe

Maintain and manage centralized office communications and documentation through the PTC Teams site

Perform other duties as assigned

Qualification

Administrative support experienceMicrosoft Office proficiencyCommunication skillsOrganizational skillsInterpersonal skillsConfidentiality handling

Required

High School Diploma or general education diploma (GED)

5 years administrative support or relevant experience

Highly dependable with the ability to work more than normal scheduled hours when needed with minimum notice

Excellent oral and written communication skills

Strong interpersonal skills including ability to work with all levels of employment in all company locations

Good organizational and follow-up skills and ability to handle multiple tasks

Knowledge of Microsoft Word, Excel, Outlook and other Microsoft Office applications

Ability to effectively work with, and maintain the confidentiality of, sensitive materials and information

Company

Koppers Inc.

Koppers, headquartered in Pittsburgh, Pennsylvania, is a global wood preservation technology company that creates safe and environmentally responsible solutions to solve our customer’s most important challenges.

Founded in 1988

Pittsburgh, Pennsylvania, USA

1001-5000 employees