Fashion Nova · 6 hours ago
Top of Production (TOP) Sample Coordinator
Beverly Hills, CA
Full-time
Onsite
Entry Level
1+ years expFashion Nova is an inclusive fashion-forward and trend-driven apparel and lifestyle brand that celebrates all dimensions of confidence. The Top of Production Coordinator (TOP) is responsible for processing and tracking all product samples as they move through the TOP department, ensuring compliance and facilitating approvals with the Buying team.
E-CommerceFashion
Responsibilities
Receive daily influx of TOP samples for apparel, accessories, shoes, and other products:
Unpack and sort packages
Scan each style into the database
Monitor items received for vendor compliance, flagging as needed for chargebacks and vendor follow up
Separate ‘no scans’ and prepare items for alternate handling procedures
Hang all products
Print and affix the Web Labels and the Styling Notes page
Stage and prioritize samples for Buyer’s approval throughout the day
Coordinate the TOP approval process with the Buying team to achieve the processing lead-time Provide daily updates on TOP status and prioritize TOP approvals for Fast-Track products
Review the TOP sample against the NetSuite style page, noting any discrepancies and pending testing reports not yet received
Within Shopify, enter fiber content, COO, and verify all other information is indicative of the product received - Providing timely follow up with buying team if discrepancies are noticed and resolve impediments
Log TOP approvals|rejections on a timely basis, focusing on same-day service
Monitor ‘on hold’ TOP status and discuss action plan with buying team, pushing for timely resolutions
Monitor ‘rejected’ TOP status and provide timely follow up with vendors to retrieve new samples and the information needed for an approval
Support the Buying|Product Development|Quality Control|Vendor Management team(s) to locate TOP samples when needed
Assist in the TOP Library and sample archives as needed
Qualification
Required
A minimum of one year of experience in Quality Control or other disciplines in the fashion industry
Proficiency in MS Office Suite, G-Suite, and other Internet applications
Problem solving skills with ability to collect, organize, analyze, and interpret data
Ability to work in a fast-paced environment and embrace rapid change
Able to manage large volumes of samples that can weigh up to thirty pounds
Professionally effective written and verbal communication skills with the ability to proofread and correct inconsistencies
Comprehension of apparel and accessory terminology
Exceptional attention to detail and quality control
Ability to organize, prioritize, and reorder workload within a dynamic environment
High School Diploma|GED
English, additional language(s) an advantage
Schedule of this position: Monday – Friday | Core business hours | Onsite
Benefits
Formalized career paths
Flat management platform
Manager Training Academy
Creative Development Internship Program
Fashion Nova Cares Program
Flexible Paid Time Off (PTO)
Medical, Dental and Vision Coverage
401k match, with immediate vesting upon eligibility
Stocked kitchens with gratis snacks and drinks
Weekly catered lunches
Summer Fridays at Headquarters
Team bonding events and programs
Employee discounts
Company
Fashion Nova
Fashion Nova is an online fashion store for women.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Richard Saghian
Founder and CEO
Recent News
2025-11-06
Company data provided by crunchbase