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NEOGOV · 5 months ago

Office Manager Sr. - Elementary

Midlothian, VA

Full-time

Onsite

Senior Level

$45K/yr - $76K/yr

NEOGOV is part of Chesterfield County Public Schools, and they are seeking an Office Manager Sr. for their Elementary School Leadership department. The role involves providing administrative assistance to the school principal, overseeing front office operations, and ensuring efficient office management and bookkeeping services.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Performs secretarial and administrative work required to ensure the efficient operation of the office, such as entering time and attendance, faculty attendance, obtaining substitutes and scheduling building use. Assists the principal with routine and confidential secretarial tasks by composing correspondence; scheduling interviews, designing and preparing forms, charts, calendars, handbooks or reports and maintaining the principal's appointment calendar

Provides work direction, cross-training and guidance to office support personnel and student aides to ensure efficient front office operations and adequate office coverage at all times. Monitors workflow and progress of work produced. Meets regularly with office staff to communicate new or revised policies and procedures and to pinpoint employee concerns. Makes recommendations to administrative staff to improve office operations

Provides bookkeeping services for the assigned school. Balances and maintains the accounts for both county appropriated funds and activity funds. Prepares invoices to submit to accounts payable for payment and tracks status. Provides status reports to the Principal regarding availability of funds. Utilizes the accounting system software currently used for school activity funds. Collects activity fees for a variety of programs; records and reconciles all monies received. Writes checks and prepares reports of monthly transactions for the finance department. Reconciles bank statements on a monthly basis. Assists the school principal and assistant principals with the yearly budget process. Runs year-end reports including year-to-date and audit reports

Serves as central information point to public, students and faculty regarding a variety of matters related to school operations and policies. Responds to inquiries which do not require the supervisor's attention. Obtains and provides information requested from within and outside the organization. Maintains good rapport with students, staff and parents

Prepares and tracks status of non-contractual agreements

Orders and maintains office supplies. Ensures availability of funds for purchases

Attends training sessions to stay informed of current and revised policies and procedures; ensures related policy and procedure manuals are up-to-date. Assists the administration in training school personnel on proper procedures for receipting funds and requesting disbursements

Performs other related duties as assigned

Ensures expenditures are in compliance and within the approved budget

Prepares a variety of reports as needed for the principal related to building operations and programs. Prepares monthly financial reports for the finance department and building principal

Operates personal computer and general office equipment

Provides work direction to school office staff

Assists in screening and interviewing applicants for office staff positions and provides input into performance

Performs majority of work tasks independently. Supervisory approval is required for purchases, personnel transactions and correspondence and is consulted in unusual or complex situations

Qualification

Office operations knowledgeBookkeeping skillsAccounting principlesWord processing softwareSpreadsheet softwareDatabase softwareMathematical calculationsCommunication skillsOrganizational skillsLeadership skills

Required

Considerable knowledge of office operations and procedures and of business English and mathematics and office equipment to include manual and automated filing systems

Some knowledge of school programs and regulations

Working knowledge of basic bookkeeping and general accounting principals and practices

Working skill in the use of an adding machine and personal computer, utilizing word processing, spreadsheet and database software

Demonstrated ability to accurately perform mathematical calculations and reconcile accounts

Demonstrated ability to compose correspondence, assemble data and prepare reports, charts and forms

Demonstrated ability to organize work and lead the work of others

To communicate effectively both orally and in writing in a tactful and confidential manner

To interpret and apply policies and procedures

To exercise judgment and work effectively with all levels of personnel, students and the public

Education, training or experience sufficient to demonstrate the required knowledge, skills and abilities

Applicants considered for employment must successfully complete the following background investigations/tests: Federal Bureau of Investigation (FBI) Criminal History Investigation, State Police Criminal History Investigation, Child Protective Services (CPS) Investigation, Tuberculosis Screening/Test