Liberty University ยท 5 hours ago
Executive Assistant to Senior Vice President of Finance and Chief Investment Officer
Lynchburg, VA
Full-time
Onsite
Mid Level
4+ years expLiberty University is seeking an Executive Assistant to support the Senior Vice President of Finance and Chief Investment Officer. The role involves managing office operations, scheduling meetings, and overseeing the budget for the Investment Services Division while ensuring compliance with policies and procedures.
Higher Education
Responsibilities
Schedule appointments and meetings for the Senior Vice President of Finance and CIO including but not limited to investment managers, vendors, auditors, advisors and internal staff
Answers the phone for the Investment Services Division in a professional matter
Assists in obtaining conflict of interest forms and other necessary compliance related materials for the Investment Staff Division
Review the State Street portal for any outstanding transactions for approval and coordinates approval when needed
Takes minutes for the investment committee and other meetings as requested
Keeps the division budget
Ensures all treasury and investment documents follow stated procedure for review and signature by the Senior Vice President of Finance and Chief Investment Officer and the Chief Financial Officer
Assists in the coordination with legal affairs of the review of legal documents by the Senior Vice President of Finance and Chief Investment Officer and the Chief Financial Officer
Keeps master calendar and coordinates schedules for Investment Services conference room
Books travel arrangements for investment staff to ensure continuity
Prepares timely P-card reconciliations for the Senior Vice President of Finance and CIO and other senior investment staff as assigned
Ensures p-card reconciliations for investment staff are done on a timely basis and assist where necessary
Completes necessary budget paperwork such as requisitions, requests for checks, encumbrances, budget amendments, etc
Orders office supplies and equipment
Maintains confidentiality at the highest level
Signs a conflict of interest for Investment Division
Promotes Best Christian Workplace culture
Other duties as assigned
Qualification
Required
Bachelor's degree in business-related discipline with 4-5 years experience in an Administrative Assistant position
Ability to articulate and defend the unique Christian educational mission and vision of Liberty University and its subsidiaries to a wide variety of individuals and groups
Ability to work a flexible schedule that may include days, evenings, and weekends
Excellent and detail oriented communication, arithmetic, and organizational skills
Ability to utilize a calculator and computer including Microsoft Word, Excel, and Outlook
Individual must not be in default on any federal student or parent loan
Individual must not be convicted of, or pled nolo contendere or guilty to, a crime involving the acquisition, use, or expenditure of federal, state, or local government funds, -or- be administratively or judicially determined to have committed fraud or any other material violation of law involving federal, state, or local government funds (CFR 668.14(b)(18)(i))
Ability to pass Banner, compliance standards, and training tests
Ability to pass Concur, BuyLU, P-card and Infor training
Ability to demonstrate excellent customer service including accurate and timely support to students and staff
Ability to adhere to federal, state, and institutional policy and compliance requirements including confidentiality and recordkeeping requirements
Ability to stay organized and work in a fast pace environment
Excellent Computer skills
Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature
Occasionally required to travel to local and campus locations
Frequently required to sit for extended periods to perform deskwork or type on a keyboard
Regularly required to hear and speak in order to effectively communicate orally
Occasionally required to stand, walk, and climb stairs to move about the building
Occasionally required to handle materials, reach overhead, kneel or stoop in order to conduct business
Regularly lift 10 or fewer pounds
Employee will occasionally drive to campus, local, and distant locations
Use of one's personal vehicle (or LU vehicles) is required for travel in the performance of the essential functions of this position
Proof of a valid Virginia driver's license, an acceptable DMV record, and liability insurance is required
Preferred
Bachelor's degree in business-related discipline
5-7 years' experience in an Administrative Assistant position
Concur, BuyLU, P-card and Infor experience
Knowledge of Banner
Veterans/military benefits and outside aid
Fluent in Spanish or American Sign Language
Company
Liberty University
Located in the foothills of the Blue Ridge Mountains in Lynchburg, Va., Liberty University has been ๐๐ณ๐ข๐ช๐ฏ๐ช๐ฏ๐จ ๐๐ฉ๐ข๐ฎ๐ฑ๐ช๐ฐ๐ฏ๐ด ๐ง๐ฐ๐ณ ๐๐ฉ๐ณ๐ช๐ด๐ต ๐ด๐ช๐ฏ๐ค๐ฆ 1971.
Founded in 1971Lynchburg, VA, US
5001-10000 employees
H1B Sponsorship
Liberty University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (4)
2023 (4)
2022 (8)
2021 (5)
2020 (5)
Funding
Current Stage
Late StageLeadership Team
Ikenna Nwobu
CEO Summit African President
Daniel Hembree
Lead Project Manager & Co-Founder | Liberty University Rocketry Competition Team
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