Pittsburgh Public Schools · 5 months ago
SCHOOL SECRETARY II
United States
Full-time
Remote
Mid Level
$24/hr - $24/hrPittsburgh Public Schools is looking for a School Secretary II to provide high-level administrative support to the principal. The role involves conducting clerical functions, maintaining budgets, collaborating with staff, and ensuring effective communication within the school community.
EducationHigher EducationProfessional Services
Responsibilities
Conduct clerical functions that support the operations of the school
Maintain the budget by transferring funds when needed, monitoring budget expenditures and balances
Work collaboratively with school level Secretaries, FACE Coordinators and other school level staff regarding parent volunteer clearances by responding to and facilitating all requests and inquiries
Participate in annual Title I monitoring as needed to support the Title Programs Coordinator
Purchase equipment and supplies, submit invoices, enter requisitions, mileage reimbursements, and complete travel requests
Assist with material preparation as needed, for meetings and workshops
Provide support in acquiring required documentation from schools (Parent and Family Engagement Policies, School-Parent Compacts, Annual Title I Meeting Info etc.)
Maintain meticulous filing systems by conducting management, routine maintenance, and auditing of digital and hard copy files, documents, and folders
Provide administrative support by composing, copying, scanning, and assembling mailings and documents for distribution
Distribute correspondence (memos, email, letters, mailings, etc.) to various entities
Assist in creating presentations, running reports and monitoring information that supports the workstreams of the school
Serves as the initial point of contact for the Office internal and external stakeholder inquiries
Ensure and maintain confidentiality of sensitive information, decisions, and communications within the department
Document various processes within the department and recommend improvements
Participate in departmental and individual planning and goal setting
Communicate effectively and confidently at all levels- over the phone, face-to-face and by email – while providing a high level of customer service
Other relevant duties as assigned by supervisor in support of the Office goals and objectives and the District's mission and Superintendent's Priority Goals
Qualification
Required
High School Diploma or GED (General Education Development)
Demonstrated proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
Excellent verbal, written and interpersonal communication skills
Experience managing, reviewing, entering and manipulating data in Excel
High attention to detail, capacity to solve problems, to stay organized and manage multiple priorities
Value, demonstrate, and promote diversity, equity, and inclusion
Ability to communicate effectively and confidently at all levels- over the phone, face-to-face and by email – while providing a high level of customer service
Ability to maintain confidentiality of sensitive information, decisions, and communications within the department
Preferred
Munis experience preferred
Company
Pittsburgh Public Schools
Pittsburgh Public Schools strives to be one of America’s school districts, student-focused, well-managed and innovative.
Founded in 1835
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Margaret Rudolph
Chief Human Resources Officer
Michael McNamara
Chief Operations Officer
Recent News
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