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The Remas Company, LLC · 5 months ago

Office Support Specialist

Fort Lauderdale, Florida, United States

Full-time

Onsite

New Grad, Entry Level

0+ years exp

The Remas Staffing Company, LLC is seeking an Office Support Specialist to perform a variety of specialized office support tasks. The role involves interacting with the public and staff, preparing correspondence, maintaining supplies, and ensuring accurate employee documentation.

Staffing & Recruiting

Responsibilities

Interacts with the public, County staff, or vendors in order to obtain goods or services, assist in using agency or postal delivery services, equipment, programs, and/or facilities

Collect fees, answer questions, identify service needs or locate missing materials

Prepares a variety of correspondence, notifications, forms, meeting minutes, and related documents in order to communicate information to staff and/or the public, processes requests for agency materials/information received by phone, fax, email, or in person in order to provide patrons with requested materials/information

Files a variety of correspondence, documents, requests received, and other forms and materials in order to provide documentation of activities and comply with agency and State records management, and agency operating policies and procedures

Maintains adequate amounts of a variety of supplies, materials and equipment in order to ensure availability of items needed for efficient operation

Reviews timecards, leave requests, and related documents in order to ensure employees are paid correctly and leave balances are accurate; distributes paychecks to employees in order to ensure each employee receives his/her paycheck

Sets up a variety of manual and/or electronic files in order to facilitate case or work management and tracking and facilitate storage and retrieval of information

Sorts mail in order to determine which mail processor to use and/or direct it to the appropriate division/person; proofreads printouts, summary reports, or on-screen data in order to identify data entry errors; opens files for new cases in order to facilitate case management and tracking

Retrieves information and summary reports from a variety of databases or spreadsheets in order to facilitate data and trend analysis, and/or provide data or information to staff, County officials, and/or the public

Performs related work as assigned