Padmore Global Connections ยท 5 months ago
Administrative Support
Florida, Florida, United States
Full-time
Onsite
New Grad, Entry Level
$20.40/hr - $20.40/hrPadmore Global Connections is seeking an Administrative Support professional for a temporary assignment. The role involves providing front desk support and administrative assistance to the executive assistant team and the office, ensuring smooth operations during a colleague's leave.
Information Technology & Services
Responsibilities
Serves as initial point of contact for the Front Desk of the Executive Offices at HARTs Ybor City location, answering the central telephone system and directing calls accordingly
Greets and directs visitors to HART. Assists visitors, HART employees, and the public with general questions; responds to inquiries from associates, and visitors, and refers, when necessary, to the appropriate person, official, or department head
Maintains accurate and complete sign-in/sign-out procedures; ensures knowledge of visitor and associate location
Prepares and processes all incoming and outgoing mail. Receives and routes incoming/outgoing mail to the departments
Provides administrative support to department associates located at the Ybor City location facility when needed. Composes, types, and distributes meeting notes, correspondence, forms, and reports of moderate complexity and highly confidential nature
Creates and maintains forms and spreadsheets to support department functions and track activities and deadlines. Generates reports and gathers statistical data as requested
Maintains and controls the departments files, hard and electronic copies, and serves as file manager for the department
Identifies and resolves problems in accordance with established procedures and parameters with minimal supervision
Attends and assists staff at public outreaches, trainings, meetings, and interviews. Records notes or minutes of meetings and/or interviews
Schedules and confirms conferences, meetings, and appointments for the department
Schedules and coordinates business travel arrangements for the departmental staff members; reviews, assists and prepares travel expense reports and submits to the Finance Department for reimbursement
May complete and monitor purchase requisitions, correspondence and internal request forms
Provides ongoing assistance and training to the department staff involving the usage of various office machines, tools and equipment
Performs other duties as assigned
Qualification
Required
Must have experience in administrative support roles
Ability to serve as the initial point of contact for the Front Desk
Experience in answering a central telephone system and directing calls
Ability to greet and direct visitors and assist with general questions
Experience in maintaining accurate sign-in/sign-out procedures
Ability to prepare and process incoming and outgoing mail
Experience in composing, typing, and distributing meeting notes and correspondence
Ability to create and maintain forms and spreadsheets
Experience in maintaining and controlling department files
Ability to identify and resolve problems with minimal supervision
Experience in attending and assisting staff at public outreaches and meetings
Ability to schedule and confirm conferences, meetings, and appointments
Experience in coordinating business travel arrangements
Ability to complete and monitor purchase requisitions and internal request forms
Experience in providing ongoing assistance and training to department staff
Benefits
Parking garage available. Parking will be validated/covered
Company
Padmore Global Connections
Padmore Global Connections LLC (PGC) is a premier provider of cutting-edge technology and project management solutions with locations in North Brunswick NJ, Medford MA, Herndon VA and Monroe NC.
Founded in 2019
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Eric Ayim, B. Acc., PMP
CFO & Co-Founder
Company data provided by crunchbase