Headworks International · 5 months ago
Administrative Assistant - Headworks International, Inc.
Houston, TX
Full-time
Onsite
Entry Level
2+ years expHeadworks International, Inc. is a global leader in wastewater treatment technologies, dedicated to solving the world's critical water shortages. They are seeking an Administrative Assistant to provide essential support to top-level management and the Sales department, ensuring smooth day-to-day operations within a dynamic office environment.
IndustrialManufacturingProduct Design
Responsibilities
Coordinate and manage calendars for executive leadership, including scheduling meetings, conference calls, and travel arrangements
Assist the Sales department with document searches and CRM database maintenance
Gather, organize, and distribute materials, technical documents, and company literature as needed
Track and follow up on departmental action items
Support office operations by managing incoming calls, visitors, mail, and office supply inventory
Prepare meeting agendas, take notes, and distribute minutes to relevant stakeholders
Assist with formatting, proofreading, and compiling reports or presentations
Liaise with internal departments and external representatives to facilitate communication and workflow
Maintain accurate and up-to-date records in both digital and physical filing systems
Qualification
Required
Ability to work in a fast‑paced, high‑energy environment with minimal supervision
Strong organizational skills with the ability to manage multiple priorities and deadlines
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Excellent written and verbal communication skills
Strong attention to detail and accuracy in work
Professional demeanor in person, over the phone, and in written communications
Associate degree or equivalent work experience required
2+ years of administrative or office support experience, preferably in a corporate or technical environment
Preferred
Familiarity with CRM systems (particularly PipelinerSales) is a plus
Experience with scheduling executives or senior management is preferred
Bachelor's degree preferred
Benefits
A 4½‑day workweek
Competitive salary structures
Opportunities for career development and advancement
Exposure to diverse domestic and international business experiences
One of Houston's Top Ten Places to Work, as awarded by the Houston Business Journal
Company
Headworks International
Headworks International provides wastewater treatment processes and equipment for municipal and industrial facilities.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Gerald Seidl
Co-Founder
Recent News
2025-07-08
Company data provided by crunchbase