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Upstate Medical University · 5 months ago

Administrative Assistant to the Chair of Pathology

Syracuse-Auburn Area

Full-time

Onsite

Entry Level

2+ years exp

Upstate Medical University is seeking an Administrative Assistant to the Chair of Pathology. The role involves acting as a representative of the Chair, managing calendars, coordinating travel, and assisting with budgeting and financial matters, while also serving as a liaison between the Chair and other staff members.

EducationMarket ResearchMedical

Comp. & Benefits

Responsibilities

Act as a representative of the Chair, addressing day-to-day issues, employee concerns, policy questions, and personnel information requests

Serve as liaison between the Chair and Business Manager, assisting with budgeting and financial matters

Coordinate and manage the Chair's calendar, travel, and meeting logistics

Screen and triage calls, correspondence, and inquiries; draft responses and gather information for non-routine matters

Prepare the Chair for meetings, presentations, and engagements in collaboration with internal team members

Maintain confidential departmental files and generate reports and data upon request

Coordinate departmental projects, including collaboration across all levels of internal staff

Support department committees and national organizations affiliated with the Chair

Edit and prepare abstracts and scientific papers

Generate statistical reports on departmental finances, service contracts, cost proposals, and more

Supervise the Administrative Assistant to the Director of Clinical Pathology

Provide administrative support to the Director of the Genomics Laboratory, including calendar management, call handling, and coordination of meetings, interviews, and conferences

Qualification

Calendar managementWritten communicationOrganizational skillsPresentation materialsSpreadsheet proficiencyAnalytical skillsOral communicationDecision making