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NEOGOV · 5 months ago

TOURISM DEVELOPMENT COUNCIL COORDINATOR

NASSAU COUNTY, FL

Full-time

Onsite

Mid Level

$21.05/hr - $32.03/hr

3+ years exp

NEOGOV is seeking a Tourism Development Council Coordinator to assist in the oversight of the Amelia Island Tourist Development Council. The role involves coordinating procurement, budgeting, operations, and promoting tourism through advertising and public relations efforts.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Coordinates with the TPA for the submission for approval an annual operating budget encompassing all activities and operations of the TDC

Acts as a liaison with the TPA to help coordinate procurement and contracting processes

Monitors the TPA’s management of digital content including but not limited to Website, Social Media and E-Newsletters and development and management of Amelia Island Welcome Center

Monitors and coordinates TPA performance reports and supports the TPA, as necessary

Serves as a liaison between the TDC, the TPA, and the County Manager’s Office

Maintains good working relationships with the TPA

Coordinates the TDC grant and sponsorship administration process including review all TDC grant requests for Events and Sponsorships for compliance with County policies

Collaborates with the TPA on sponsorship and grant selections. Oversee the grant agreements, sponsorship agreements and placement of TDC and BOCC agenda items

Acts as the recording secretary to the TDC by assembling County and TPA agenda items, sending legal notices of meetings, attending TDC meetings, ensuring accurate documentation of the minutes of TDC meetings, submitting recommendations and documentation to the Nassau County Board of County Commissioners (BOCC) as required and attending BOCC meetings as required

Coordinates studies or research on issues affecting areas of responsibility

Monitor contractors to continuously improve contract processes and performance

Works with contract partners to monitor events funded by the TDC achieve the desired outcomes including monitoring events for effectiveness by implementation of appropriate survey instruments, visitor data capture, personal observation, and post event reports

Coordinates financial or budget activities to fund operations

Coordinates the development or implementation of budgetary control systems, recordkeeping systems, or other administrative control processes

Coordinates procurement processes and contracts

Interacts and communicates with various groups and individuals such as the immediate supervisor, co-workers, County personnel, contractors, developers, consultants, industry/business representatives, property owners, vendors and the general public

Operates a vehicle and a variety of equipment which may include a computer, fax machine, copier, calculator, telephone, two-way radio, camera, etc

Attends required meetings, conferences, training courses and seminars to maintain knowledge of industry trends and technology

Performs a variety of routine office duties as required, which may include but are not limited to answering the telephone, preparing reports and correspondence, entering computer data, copying and filing documents, etc

Performs related duties as required

Qualification

BudgetingProcurementContract ManagementPublic RelationsTourism DevelopmentFinancial ManagementCommunication SkillsAnalytical SkillsComputer LiteracyOrganizational Skills

Required

Requires a bachelor's degree from an accredited college or university in business or public administration, public relations, tourism, or a related field with a minimum of three (3) years of clerical experience

Candidates possessing an equivalent combination of education and training may also be considered

May require a valid State Driver's License

Knowledge of the methods, policies and procedures of the Department and County as they pertain to the performance of duties of the Tourism Development Council Coordinator

Ability to work in a political environment and recognize/be sensitive to local issues, concerns, and agendas

Communication skills: Must be able to write fluently and professionally

Must have strong organizational skills and possess the capacity to handle multiple activities and responsibilities concurrently

Possess the ability to communicate and work with professionals in the advertising, marketing, promotions, and tourism industry

Knowledge in accounting, budgeting, financial management and Governmental reporting requirements

Ability to compile, organize and utilize various financial information necessary in the preparation of budgets including the ability to monitor the budget

Knowledge of local, state and federal requirements as they pertain to the position

Knowledge of the functions and interrelationships of County and other Governmental operations

Knowledge of administrative principles involving developing, coordinating and supervising a wide range of activities

Ability to analyze a variety of administrative, operational and fiscal problems and to make sound recommendations for solutions

Ability to plan, organize and prioritize daily assignments and work activities

Ability to learn and utilize new skills and information to improve job performance and efficiency

Ability to establish and maintain effective working relationships with co-workers, elected officials, community interest groups and the general public

Knowledge of the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position

Knowledge of modern office practices and terminology

Ability to operate and maintain a variety of office equipment as necessary in the performance of daily activities

Must be computer literate, functional in contemporary electronic communication technologies, and able to manage the use of those technologies

Ability to maintain confidentiality as required

Ability to use independent judgment and discretion in coordinating programs; making sound decisions; determining procedures; setting priorities; setting schedules; maintaining standards; resolving problems; performing routine and non-routine tasks

Ability to assemble and analyze information and prepare reports and records in a concise, clear and effective manner

Ability to independently compose reports and correspondence

Ability to read and interpret complex materials pertaining to the responsibilities of the job

Ability to maintain confidentiality as required

Ability to perform required mathematical calculations

Ability to compile, organize and utilize various financial information necessary in the preparation of the Departmental budget and knows how to prepare and monitor the budget

Ability to take the initiative to complete the duties of the position without the need of direct supervision

Ability to use independent judgment in performing routine and non-routine tasks

Ability to plan, organize and prioritize daily assignments and work activities

Ability to perform duties in a courteous manner and with the utmost integrity in the best interest of the public

Ability to apply supervisory and managerial concepts and principles; has knowledge of administrative principles involved in developing, directing and supervising various programs and related activities

Ability to offer instruction and advice to subordinates regarding departmental policies, methods and regulations

Ability to learn and utilize new skills and information to improve job performance and efficiency

Ability to comprehend, interpret and apply regulations, procedures and related information