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OneAmerica Financial · 1 day ago

Sr, Administrative Assistant

South Portland, ME

Full-time

Hybrid

Mid, Senior Level

4+ years exp

OneAmerica Financial is dedicated to delivering on promises when customers need them most. They are seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive support for 2-3 Executives in the Employee Benefits Division, ensuring seamless communication and effective management of priorities.

BankingCrowdfundingEducationFinancial Services

H1B Sponsor Likely

Hiring Manager

Hanifah Williams

Responsibilities

Serve as a liaison between executives, their teams, and key business partners to ensure seamless communication and alignment

Manage complex calendars, prioritize meetings, and optimize the executives’ time

Prepare executives for meetings, deadlines, and conferences with proactive planning

Coordinate and attend meetings, capturing detailed action items and follow-ups

Support internal and external board preparation and maintain industry meeting schedules

Arrange travel logistics and process expense reports in a timely manner

Lead and support web and in-person presentations for company and industry events

Create and edit presentations, spreadsheets, reports, and other business documents

Provide backup support to other administrative staff as needed

Handle confidential information with integrity and professionalism

Qualification

Microsoft Office SuiteAdministrative experienceOrganizational skillsMeeting minutesInterpersonal skillsCommunication skillsAttention to detailConfidentiality

Required

Minimum of 4 years of administrative experience, preferably supporting senior leadership

Advanced proficiency in Microsoft Office Suite

Strong interpersonal, communication, and listening skills

Proven ability to maintain confidentiality and exercise sound judgment

Excellent organizational skills and attention to detail

Ability to work independently and manage multiple tasks in a dynamic environment

High School Diploma, or any combination of education and experience which would provide an equivalent background

Preferred

Experience in recording and composing meeting minutes is a plus

Company

OneAmerica Financial

Glassdoor3.6

OneAmerica Financial® is a national financial services organization helping people build greater certainty for better moments, every day.

Founded in 1877

Indianapolis, Indiana, USA

1001-5000 employees

http://oneamerica.com

H1B Sponsorship

OneAmerica Financial has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (7)

2022 (7)