The University of Tennessee at Chattanooga · 4 months ago
Administrative Specialist, Applied Learning and Leadership, College of Health, Education and Professional Studies - UT Chattanooga
Chattanooga, TN
Full-time
Onsite
Mid Level
$19.24/hr - $19.24/hr
3+ years expThe University of Tennessee at Chattanooga is a national model for metropolitan universities, offering an experiential learning environment. The Administrative Specialist coordinates and directs the administration of UTC’s Applied Leadership and Learning programs, managing budgets, payroll, and providing clerical support for faculty and staff.
Higher Education
Responsibilities
Responsibilities include monthly department budget maintenance and generating monthly expenditure reports for the department; functions as the purchasing agent for the Department Reviews and/or prepares contracts to ensure compliance with the fiscal policies of the University and the State of Tennessee; functions as the payroll coordinator for the Department Reviews and/or prepares and submits the payroll; maintains all departmental records, including payroll, inventory, etc.; provides ongoing clerical and technical assistance including data entry; supervises work-study students; and provides administrative support for the Director, Program Directors, Faculty, and Adjuncts
Schedules meetings (both on-campus and virtual); assists with travel arrangements and itineraries for the Director, Program Directors, Faculty, and Staff as needed; manages confidential material, which includes personnel files; schedules logistics (room reservations, catering, parking, etc.) related to numerous activities on campus and in the larger community; and coordinates facilities and other infrastructure processes for the Department
Maintains all Department budgetary records and uses the University accounting system to monitor budgets, track payments, research payment history, and rectify errors, and assists with preparing annual budget requests; maintains and generates monthly Procurement Card reconciliations for the Department and Programs in accounting systems and maintains files; prepares all budget processes which include T-4’s, Transfer Vouchers, Travel documents and Facility receipts; serves on Search Committees as Hiring Administrator; and maintains and submits annual RTR Folders as required
Supports the academic scheduling and coordination of course delivery; coordinates entry and maintenance of the Department academic schedules, including CPI and other data entry related to courses and programs; supports faculty through ordering desk copy textbooks, and other course related materials as needed; and assists Director, Program Directors, Coordinator, and Advisors as needed with class arrangements and logistics
Qualification
Required
High school diploma or GED and three to five years of office experience, or an equivalent combination of education, training, and experience
Demonstrated experience and competency with budgets and spreadsheets. This will include software related to workflow, financial reporting, expense management, as well as presentation creation
Solid organizational and process skills experience, and the ability to work well under pressure and meet deadlines
Experience preparing professional memos, reports, and other types of professional correspondence while maintaining attention to detail
Demonstrated written and verbal communication skills including listening, and responding in a professional manner
Demonstrated working knowledge of computer software, including word processing, database, and spreadsheets, i.e. proficiency in current computer applications
Requires a high level of communication, interpersonal, computer and analytical abilities
Strong organizational and process skills and the ability to work well under pressure and meet deadlines
Strong interpersonal skills and the ability to work professionally with people from varying backgrounds with varying degrees of experience
Ability to prepare professional memos, reports, and other types of professional correspondence
Ability to deal sensitively and professionally with students, faculty, and staff, presenting various needs and concerns
Preferred
Bachelor's degree; two to five years of higher education experience; and specific experience and skills with university/higher education processes and related software
Company
The University of Tennessee at Chattanooga
The University of Tennessee at Chattanooga is an engaged, metropolitan university committed to excellence in teaching, research, and service.
1001-5000 employees
H1B Sponsorship
The University of Tennessee at Chattanooga has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (143)
2024 (100)
2023 (100)
2022 (83)
2021 (77)
2020 (108)
Funding
Current Stage
Late StageLeadership Team
Tian Li
Chief Technology Officer for UTC’s Quantum Networking and Communication Initiative
Tony Parsley
Associate Vice Chancellor of IT & Associate CIO
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