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Clayco · 5 months ago

Field Administrative Assistant

Elk Grove Village, IL, United States

Full-time

Onsite

New Grad, Entry Level

$22.60/hr - $25/hr

Clayco is a full-service, turnkey real estate development firm specializing in delivering high-quality solutions across North America. The Field Administrative Assistant will provide comprehensive support to project teams, manage documentation, and assist with daily operations to ensure project objectives are met efficiently.

Real Estate

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Prepares typed correspondence

Readily assists with whatever is needed to accomplish the company’s objectives. This includes typing, filing, copying, binding, scanning, and whatever else is necessary. This will also include document retrieval for auditing and litigation as needed

Retrieves, scans, transmits and electronically (or physically) distributes executed subcontracts, change orders and other documents associated with projects. This is an extremely important responsibility

May type contracts, change orders, letters of intent, meeting minutes, etc., and distribute as required. May also help obtain, assemble and assist with project closeout

May assist in entering punchlist items and updating the information thru the completion of the job

Routinely will run reports and dunning letters on projects as required

Enter Daily Reports for Clayco and Subcontractors each day and follow up with Subcontractors on missing paperwork

Update rack drawing with the most current issues on a timely basis. This may be daily

Qualification

Document managementReport preparationOrganizational skillsTeam playerAttention to detailCommunication skills

Required

Interested in learning the business – evolving into someone who will look for solutions to issues and not just pass along messages

A diligent, mature, responsible individual – who is a self-starter, is detail-oriented and attentive to the needs of others

Able to handle deadlines in pressure situations, with a sense of urgency about the work being performed

Organized with the ability to set priorities and take direction

A Team Player, ready to assist in any role, who is positive, with a winning attitude, and one who enjoys a challenge

Embraces change and recognizes the benefits with a positive outlook

Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems

Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations

Benefits

Discretionary Annual Bonus: Subject to company and individual performance.

Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!

Company

Clayco

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering and construction firm.

Founded in 1984

Chicago, Illinois, USA

1001-5000 employees

http://www.claycorp.com/

H1B Sponsorship

Clayco has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (49)

2024 (33)

2023 (37)

2022 (22)

2021 (16)

2020 (19)