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USAJOBS · 6 months ago

Administrative Support Assistant (CYS) (Developmental) NF-02/03

Monterey, California, USA

Full-time

Onsite

New Grad, Entry Level

$21.10/hr - $30.68/hr

USAJOBS is seeking an Administrative Support Assistant for the CYS Parent & Outreach Services at the U.S. Army Garrison, Presidio of Monterey, CA. The role involves providing administrative support, ensuring proper sign-in for visitors, and managing registrations for children and youth in the CYS program.

ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff

Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s departure to ensure only authorized individuals remove them from the building

Registers/terminates children/youth within the CYS program and/or waiting list database. Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking

Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations

Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events. Coordinates vacancies and reservations for the hourly care program as required

Qualification

Microsoft Office SuiteCustomer serviceOffice automationAdministrative proceduresGrammarCompositionAutomated database systemsCommunication techniques

Required

Must be 18 years of age or older at time of appointment or placement into the position

Direct Deposit and Social Security Card are required

Satisfactory completion of pre-employment background checks in accordance with AR 215-3, 2-15.m., and a Child Care Tier 1 background investigation is required

Must have current health assessment which documents good mental and physical health, freedom from communicable disease, and immunizations in accordance with current Army and DoD policy including annual influenza vaccinations

A one year probationary period may be required (either initially or upon conversion, if applicable)

Successful completion of annual training requirements within the prescribed time frame and demonstrated on the job competence is required

May be subject to an irregular hours, evening and or weekends

Satisfactorily complete an employment verification (E-Verify) Check

Travel to on and off post locations may be required

Experience working in an office setting which demonstrates skill in applying administrative and clerical procedures; customer service concepts; and communication techniques in a professional environment

Experience using office automation to prepare documents, manage files, and maintain records

Must have experience in using applications such as Microsoft Office (i.e., Word, Excel, Power Point, and Outlook)

Experience working in a professional office setting which required administrative and clerical skill in managing filing systems and maintaining documents, such as attendance records and official correspondence

Must possess experience demonstrating customer service and business communication skills

Must possess a demonstrated knowledge of correct grammar and composition techniques needed to accurately prepare written material from a variety of sources

Must possess demonstrated proficiency in using computers for various applications to include Microsoft Office Suite (i.e., Windows, Word, Power Point, Excel, and Outlook). Experience entering and maintaining information into automated databases

At least 1 year experience equivalent to the next lower grade level NF-02

Preferred

Highly qualified candidates will submit resumes that reflect experience utilizing automated database systems (e.g. CYMS--Child and Youth Management System) for childcare operations

Benefits

Regular full-time and part-time employees are eligible for enrollment in health and life insurance, participation in 401k and retirement plans, and paid personal time off and federal holidays.

Some flexible employees may also be eligible to receive health insurance.