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Feld Entertainment · 5 months ago

Fleet Operations Coordinator

Ellenton, Florida - E-Verify

Full-time

Onsite

New Grad, Entry Level

Feld Entertainment is a family-owned leader in producing live touring family entertainment experiences. They are seeking a Fleet Operations Coordinator to assist the Director of Monster Jam Operations with various administrative tasks and support management staff in special projects.

FamilyMedia and Entertainment

Responsibilities

Office assistance for crew and management Faxing, Scanning, Binding, Shipping, answering phones, distributing mail, Supplying orders, taking meeting notes, placing employee ticket requests, maintaining spreadsheets and Excel files, Staples orders and expertise (formerly Feld contract manager and administrator), Research and make travel arrangements through Concur when needed, HR and Payroll liaison, Maintaining and distributing First Report of Incidents (FROI) paperwork, Management support, such as creating documents and guidelines

Expense Report support, Expense reporting, Coding, tracking crew and show supply expenses, notifying technicians of missing p-card charges and reports, Tracking and executing employee restitution and reimbursement

Kronos support, Restoring Kronos access for Employees, Assisting with placing vacation and paid time off requests and log-in errors Training technicians on how to utilize the system, Generate and maintaining Kronos reports

Payroll, assisting technicians with address changes, Setting up direct deposit accounts and account changes

Crew Shirt inventory, managing crew shirt inventory, tracking inventory, placing order requests, coordinating shirt exchange

Damage Reports, Damage Report data entry, Maintaining templates

Maintenance Documentation, File and maintain truck and chassis maintenance sheets and pre-race inspections

Travel, assist with the driver, crew, and managing travel arrangements and scheduling when needed, Assisting with Concur reporting and Rocket Trip utilization, Manage and distribute international travel and event information

Other duties as assigned by Supervisor

Qualification

Microsoft OfficeProject managementAdvanced computer skillsOrganizedMultitaskingTeam playerCritical thinking

Required

Organizational and multi-tasking skills

Ability to work independently as well as in a team

Office assistance for crew and management including faxing, scanning, binding, shipping, answering phones, distributing mail, supplying orders, taking meeting notes, placing employee ticket requests, maintaining spreadsheets and Excel files, Staples orders and expertise

Research and make travel arrangements through Concur when needed

HR and Payroll liaison

Maintaining and distributing First Report of Incidents (FROI) paperwork

Management support, such as creating documents and guidelines

Expense reporting, coding, tracking crew and show supply expenses, notifying technicians of missing p-card charges and reports

Tracking and executing employee restitution and reimbursement

Kronos support including restoring Kronos access for employees, assisting with placing vacation and paid time off requests and log-in errors, training technicians on how to utilize the system, generating and maintaining Kronos reports

Assisting technicians with address changes, setting up direct deposit accounts and account changes

Managing crew shirt inventory, tracking inventory, placing order requests, coordinating shirt exchange

Damage Report data entry and maintaining templates

File and maintain truck and chassis maintenance sheets and pre-race inspections

Assist with the driver, crew, and managing travel arrangements and scheduling when needed

Assisting with Concur reporting and Rocket Trip utilization

Manage and distribute international travel and event information

Other duties as assigned by Supervisor

Able to work in a fast-paced environment

COVID vaccination is strongly encouraged for successful candidates