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HANAC · 5 months ago

Paralegal Specialist

Astoria, NY

Full-time

Hybrid

Entry Level

$34/hr - $34/hr

1+ years exp

HANAC, Inc. is a New York City-based multi-faceted social services organization founded in 1972 to serve vulnerable populations. They are seeking a Paralegal Specialist to provide assistance to crime victims in various legal systems, maintain client confidentiality, and manage legal documentation and processes.

AdultElder CareFamilyProperty ManagementRenewable Energy

Responsibilities

Provide information and assistance to individuals who are victims of a crime in the Civil, Criminal, and Immigration systems

Welcome clients and assess them with legal matters, provide appropriate responses based on the program attorney review, and maintain track of the data caseload

Record work time on ADP and report to the manager any issue related to attendance

Open contacts and matters in CLIO & immigration program accounts. Data and notes are required to be maintained on a daily bases

All documents are reviewed in Grammarly HANAC premium accounts first before sending drafts for review

Update caseload in excel with the services statistics

Complete court forms for program attorney review

Prepare client`s matters to submit in New York City courts and post office

Handle sensitive and personal information with an understanding and respect for client confidentiality

Maintain HIPPA regulations is required

Respond to telephone & e-mail requests for information and following up with clients & coworkers

Act as a liaison between the clients and any city departments or service departments

Make copies of any relevant material & prepare trial notebooks, affidavits, motions, claims, forms, and communications for client`s cases

Attend client`s hearings with the program attorney

Work with HANAC staff on client matters

Apply program assessments and elaborate safety planning when required

Perform other duties as assigned by Program Director and program attorney related to research in client`s cases

Organizing and archiving the documents related to completed and ongoing cases

Keeping track of changes in the legal framework and providing timely updates on these changes

Help with translations from Spanish to English when needed

Other office assignments and reports preparation upon attorney and management request

This job requires permanent traveling to the NYC Courts, and Police Precincts and maintaining receipts for transportation logs and reimbursements

Apply HANAC handbook policies all the time

Attend training available

Qualification

Legal applications experienceCase management databasesBilingual English/SpanishMicrosoft ExcelMicrosoft WordMicrosoft OutlookU-VisasVAWAT-VisasAsylumsComplex immigration casesVerbal skillsProfessionalismNotary licenseWritten skillsPresentation skillsTime managementConfidentialityFlexibility

Required

A Bachelor's degree, minimum from an accredited four-year university or equivalent combination of training and experience, may be substituted for the educational requirements

1-2 years of experience working in legal applications and case management databases is required

The ability to work on multiple client cases & good time management is required

Excellent written, verbal, and presentation skills. Provide writing samples when you apply for this job

Must have demonstrated computer skills, including Microsoft Excel, Word, and Outlook, and be familiar with entering data into online systems

Ability to maintain confidentiality, apply program guidelines, and follow procedures

Must be able to work a flexible schedule (evenings and weekends when needed)

Ability to work both independently and with others to resolve issues and maintain composure and professionalism in an environment of changing and/or multiple priorities

Bilingual English/ Spanish required