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Mayer Brown · 2 months ago

Legal Practice Assistant

Charlotte, NC

Full-time

Hybrid

Senior Level, Lead/Staff

$68K/yr - $90K/yr

10+ years exp

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. The Legal Practice Assistant provides administrative support for attorneys, including document support, expense reports, and travel arrangements.

AdviceConsultingLegal

H1B Sponsor Likely

Responsibilities

Efficiently handles/sorts mail when attorney is in or out of office; coordinates deadlines, such as courier messenger with Mail Services, completes cover letters, labels, air freight forms; oversees entire mailing process (including being responsible for those documents that go to duplicating prior to a mailing)

Creates/maintains efficient filing system using LegalKey software. Accurately organizes documents and where applicable files documents in binders. Maintains files in electronic format when possible

Assists with opening matters in C3 (Client Clearance and Compliance)

Drafts, formats, and revises legal documents, including contracts, agreements, closing documents and financial statements

Prepares closing index, master closing sets and closing set variations for each transaction party

Assists with GOBY letters, GOBY Index, tracking signature pages and closing set status reports

Coordinates creation of electronic closing binder sets with Electronic Closing Binder team

Reviews original Notes/Certificates and signature pages

Document management specifically in creating and managing blacklines, redlines and track changes

Works with the billing analysts to complete the billing process. Coordinate the processes of preparing client bills accurately and in a timely manner

Responsible for travel arrangement and coordinates with the Firm’s Travel Department

Completes office-related forms/reports with necessary information. Becomes familiar with firm software for expense reports, client management database, conflicts, new matter memos, processing invoices, etc

Timekeeping including entering/printing/posting attorney time; maintains records; notifies attorney of timesheet deadline

Organizes attorneys expenses, accurately entering them in accounting system in a timely manner. Maintains spreadsheet of all expenses and follows through to payment

Assists Director of Administration with various administrative tasks such as keying of all office expenses including firm credit card and various documents

Enters own time into system and submitting overtime reports to Paralegal and Secretarial Services Manager

Responsible for phone coverage for assignments. Uses proper vocabulary; take messages accurately and legibly; handles calls and voice mail in attorneys’ absence; maintains records of necessary names and phone numbers

Covers other desk assignments when needed and offers assistance to other secretaries on the team

Utilizes firm resources to assure that all work is completed in a timely manner

Responsible for any other special requests such as large periodic mailings or distributions needed

Keeps other departments up to date on upcoming closings, so they are prepared to assist

All other special duties as assigned by Attorney, Paralegal and Secretarial Services Manager or Director of Administration

Qualification

Legal Secretary ExperienceMicrosoft Office SuiteNotary Public CertificationAttention to DetailCustomer Service SkillsCommunication SkillsOrganizational SkillsProblem-Solving Skills

Required

Associates Degree or equivalent

Previous Legal Secretary Experience in Finance as required for the specific position

Strong attention to detail and a commitment to accuracy

Proficiency in Microsoft Office Suite, specifically Word, Excel and PowerPoint

Ability to learn new software specific to the needs of the assignments

Must be able to manage the workload of assigned attorneys with minimal supervision

Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors

Ability to work in a diverse team environment and effectively support the demanding needs of the Firm

Ability to work under pressure, meet deadlines with shifting priorities

Must be a self-starter with a high level of initiative and follow through

Strong customer service skills, able to anticipate needs and exercise independent judgment

Strong attention to detail, organizational skills, and the ability to handle multiple projects

Maintains confidentiality and exercises discretion

Exercises solid strategic thinking and problem-solving skills

Preferred

An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job

Notary Public Certification

10+ years of secretarial experience in a large law firm

Benefits

Medical/dental/vision/life/and AD&D insurance

401(k) savings plan

Back-up childcare and eldercare

Generous paid time off (PTO)

Opportunities for professional development and growth

Company

Mayer Brown

Glassdoor3.6

Mayer Brown is a leading global law firm with offices in key business centers across the Americas, Asia and Europe.

Founded in 1863

Chicago, Illinois, USA

1001-5000 employees

http://www.mayerbrown.com/

H1B Sponsorship

Mayer Brown has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

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Trends of Total Sponsorships

2025 (16)

2024 (24)

2023 (13)

2022 (10)

2021 (9)

2020 (15)