CGS Federal (Contact Government Services) · 5 months ago
Legal Secretary - Commercial Direct Placement - Greenburg Traurig
United States
Full-time
Remote
Senior Level, Lead/Staff
$70K/yr - $80K/yr
10+ years expCGS Federal is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. The role involves managing schedules, preparing legal documents, coordinating court filings, and assisting with trial preparation.
ConsultingInformation TechnologyLegalProfessional ServicesProject ManagementSoftware
Responsibilities
Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required
Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant
Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)
Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders
Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings
Establishes and maintains filing and records, in both hard copy and electronic formats
Enters lawyers’ time as needed and sends to accounting by month-end deadlines. Prepares client billing as required
Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results
Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools
Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents
Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff
Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters
Assists with other department activities as needed, and performs additional duties and responsibilities as assigned
Qualification
Required
Bachelor's Degree or equivalent experience preferred
Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant
Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing
Exceptional computer skills with the ability to learn new software applications quickly
Company
CGS Federal (Contact Government Services)
Contact Government Services strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Anthony Miller
Partner, President of Operations
Brian York
Partner, President of Strategy
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