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FAR.AI · 5 months ago

Senior Project Manager (Events)

Berkeley Office

Full-time

Onsite

Mid, Senior Level

$115K/yr - $150K/yr

5+ years exp

FAR.AI is a non-profit AI research institute focused on ensuring advanced AI is safe and beneficial for everyone. They are seeking a Senior Event Project Manager to lead the planning and execution of significant events in the AI safety and security field, ensuring smooth logistics and coordination across teams.

Artificial Intelligence (AI)EventsNon Profit

H1B Sponsor Likely

Responsibilities

Lead planning and execution of flagship events, including multi-day international gatherings and technical workshops

Translate strategic goals into detailed project plans with clear deliverables, timelines, and success metrics

Develop and own runsheets, playbooks, systems, and protocols that support repeatable excellence

Occasional weekend events/evening support, as well as regular travel (one trip a month fully covered by FAR.AI)

Serve as the central point of contact across internal teams (comms, research, ops, etc.) and external stakeholders (speakers, sponsors, venues)

Coordinate project inputs across functions and ensure timely decision-making and alignment

Prepare and lead internal stakeholder briefings, pre-mortems, and post-mortems

Manage event logistics end-to-end: venue selection, vendor negotiation, travel and accommodations, registration, safety protocols, signage, supplies, and A/V

Lead on-site event operations, coordinating event staff, managing real-time issues, and ensuring a world-class attendee experience

Maintain operational budgets, timelines, and documentation with precision

Identify inefficiencies and contribute to building scalable systems (e.g., CRM, attendee management workflows, communications templates)

Share learnings, implement best practices, and mentor team members

Qualification

Event Project LeadershipOperational MasteryCross-Team CoordinationProject Management ToolsGlobal MindsetWritten & Verbal CommunicationAutonomyProcess ImprovementTechnical AI Safety KnowledgeMentorship

Required

5+ years experience managing large-scale or high-complexity events or equivalent cross-functional projects from start to finish

Demonstrated ability to manage multiple stakeholders, competing timelines, and overlapping priorities with confidence

Strong experience in logistics, vendor and venue management, and on-site operations

Proficiency in project management tools and systems (e.g. Asana, Coda, Airtable, Gantt charts)

Clear, structured, and proactive communicator, comfortable writing external emails, internal briefings, and playbooks

Proven ability to operate independently, manage ambiguity, and make sound judgment calls under pressure

Experience coordinating remote individuals, teams, speakers, and vendors across time zones and cultures

Preferred

Familiarity with CRM systems, attendee analytics, and communications workflows (e.g. Airtable, Zapier, Mailchimp)

Background working in mission-driven organizations (nonprofit, research, policy, or advocacy)

Prior involvement in technical, academic, or policy-focused events

Technical AI Safety knowledge

Benefits

We will also pay for work-related travel and equipment expenses.

We offer catered lunch and dinner at our offices in Berkeley.

Company

FAR.AI

FAR.AI is a technical AI research and education non-profit, dedicated to ensuring the safe development and deployment of frontier AI systems.

Founded in 2022

San Diego, California, USA

11-50 employees

https://far.ai

H1B Sponsorship

FAR.AI has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (2)

2024 (5)

2023 (6)