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JFC & Associates · 5 months ago

Executive Administrative Assistant with Accounting Duties

St. Petersburg, FL

Full-time

Onsite

New Grad, Entry Level

JFC & Associates is a technology-driven professional services firm seeking a detail-oriented Executive Administrative Assistant with a strong focus on accounting support. The role involves managing administrative and financial responsibilities, including updating the QuickBooks financial system, running payroll, and collaborating with the Accounting team.

Artificial Intelligence (AI)Asset ManagementInternet of Things

Responsibilities

Provide administrative support to ensure efficient operation of the remote office

Update the QuickBooks financial system daily, following generally accepted accounting principles (GAAP)

Create and manage purchase orders and ensure employee time is accurately entered in QuickBooks

Run bi-weekly payroll using Insperity, and serve as the primary liaison for any payroll-related issues

Prepare and submit local and state sales and withholding tax reports

Collaborate with the Accounting team to ensure timely and accurate invoicing

Follow up with clients regarding invoicing discrepancies and late payments

Answer and direct phone calls, take messages, and manage professional correspondence

Schedule and coordinate meetings, manage calendars, and assist with logistics as needed

Perform data entry, transcribe documents, and maintain organized electronic and hard copy filing systems

Prepare and edit documents, including memos, reports, and emails

Maintain and update employee records and assist in compiling internal reports

Keep internal policies and procedures documentation current and accessible

Qualification

QuickBooksInsperity payroll processingMicrosoft ExcelAccounting degreeProfessional communicationDiscretion with informationExperience in consultancyOrganizational skillsAttention to detail