American Structurepoint · 1 day ago
Projects Billing Specialist - Accounting - Indianapolis, IN
Greater Indianapolis
Full-time
Onsite
Senior Level
5+ years expAmerican Structurepoint is a company dedicated to improving the quality of life in communities through exceptional client service and staff development. They are seeking a motivated professional to join their Accounting department as a Projects Billing Specialist, responsible for managing client invoicing and ensuring compliance with billing guidelines.
ConsultingLegal
Responsibilities
Collaborate with Project Managers/Project Accounting Manager to ensure complex billing arrangements are followed prior to finalizing invoices
Facilitate the preparation and submission of Draft invoices and provide variance analysis to Project Managers as requested
Coordinate and prepare the monthly distribution of drafts to Project Managers for review and revisions
Monitor the completion of suggested revisions and finalization of invoices
Analyze invoices to ensure compliance with client’s contract and invoicing guidelines are met
Complete billing requests as requested by Project Managers
Research aging AR balances and provide Project Managers with thoughtful analysis regarding best course of action for balances
Handle client revision requests, as required in a timely manner
Make corrections to time entries as needed
Identify any issues/problems with the billing information
Review client guidelines and work closely with the Project Accounting Manager to ensure compliance with billing guidelines and proper set up of matters; ensuring matters, rates, timekeepers and budgets are in place for e-billing prior to invoice submission
Submit invoices through various e-billing portals and monitor e-bill client accounts to ensure the client invoices are accurate and successfully submitted in a timely manner
Update annual billing rates and apply to requested client matters as requested
Work closely with Project Managers and Project Accounting Manager to resolve issues with rejected invoices
Monitor external e-billing websites for invoice updates
Provide monthly estimates/accruals for client billing, upon request
Other duties/projects as assigned
Qualification
Required
5+ continuous years of billing experience involving invoicing, accounting, various software applications (Construction, Architectural and/or Engineering industry a plus)
Proven track record and ability to manage a large monthly volume of invoices
High organizational skills with ability to remain calm under pressure while working in a fast paced environment
Enjoys working and contributing to a team environment
Preferred
Experience in Deltek Vision software is a plus
Benefits
Exceptional benefits
Training
Mentorship
Company
American Structurepoint
Established in 1966, American Structurepoint has developed a national and international reputation for our work in a variety of disciplines and markets throughout the built environment.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Scott Scoville
Chief Financial Officer
Walid Gemayel, PE
Senior Vice President / Partner
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