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Rexford Industrial · 5 months ago

Portfolio Administrator – Evergreen / Future Opportunities (Orange County)

Costa Mesa, CA - Hybrid

Full-time

Hybrid

Mid Level

$57K/yr - $67K/yr

3+ years exp

Rexford Industrial Realty, Inc. is a leading industrial real estate investment and management company. They are looking for a Portfolio Administrator to support Portfolio Managers in overseeing industrial properties, handling tasks such as processing invoices, tenant communications, and maintaining property records.

Commercial Real EstateReal EstateReal Estate Investment

Growth Opportunities

Responsibilities

Help process daily invoices, tenant bill-backs, preparation of check requests, and vendor set-up forms

Support manager in pre-posting of the monthly rent roll and distribution of monthly rent statements

Prepare tenant notifications of property activities and lease compliance

Maintain properties in Yardi Elevate System for service calls and ensure completion

Support the transition process of new acquisitions and dispositions

Communicate with tenants and vendors on maintenance issues

Assist Tenants with an online Tenant portal for rent payments and work order requests

Prepare job costs and work orders and obtaining proper approvals, including Yardi input

Prepare master service contracts, master contract and repair work order agreements by obtaining proper approvals, including track within Rexford's tracking system

Help with tenant move ins and move outs processes, including checklist review

Assist the Manager and Director of Property Management with annual budgets

Help collect and update tenant and vendor insurance certificates

Maintain property certification tracking, fire life safety, HVAC inventory spreadsheets (can maintain complex spreadsheets)

Support team in generating Yardi reports; Distribute monthly rent rolls, weekly capital, and space preparation reports

Maintain lease and contract files, and other files located within the corporate shared drive

Perform other activities by the Managers and Director of Property Management to provide a high operation standard