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Alliance Defending Freedom · 5 months ago

Senior Event Coordinator

Lansdowne, VA

Full-time

Onsite

Senior Level

5+ years exp

Alliance Defending Freedom is dedicated to protecting religious freedom and advocating for free speech and family values. They are seeking a Senior Event Coordinator to lead the planning and execution of impactful events that align with the organization's mission, ensuring a seamless experience for attendees and managing all logistical aspects of the events.

Funding PlatformLegalNon ProfitPublic RelationsReligion

Comp. & Benefits

Responsibilities

Travel to event locations to manage on-site operations and serve as the point person to ensure successful event delivery

Deliver a seamless experience for attendees and faculty by providing timely support and problem-solving throughout all stages of the event

Provide proactive, solutions-oriented support to both guests and team members at every stage of the planning process

Constantly evaluate and improve planning procedures, attendee engagement strategies, and overall event quality

Offer mentorship and guidance to junior coordinators, fostering a culture of collaboration, excellence, and growth on the Events Team

Understand the event vision and translate stakeholder goals into strategic execution plans

Manage event budgets from start to finish, prioritizing fiscal responsibility without compromising quality

Lead planning meetings, assign responsibilities, and manage complex timelines using project management tools such as Trello

Partner with the Event Technology Team to oversee registration logistics (using Cvent), app development, signage, and printed materials

Communicate A/V requirements, production needs, and schedules with internal and external teams

Identify and secure venues that align with the event’s objectives and audience profile by collaborating closely with stakeholders and the third-party site selection partner

Coordinate event logistics, including catering, room setups, décor, ground transportation, and vendor relationships

Manage attendee accommodations, including rooming lists

Support in-house event needs by working with the Facilities Team and ensuring timely shipping and receiving of materials

Track expenses meticulously and maintain open communication with stakeholders to keep events within scope and budget

Qualification

Event CoordinationBudget ManagementProject ManagementMicrosoft Office SuiteCventTrelloInterpersonal SkillsWritten CommunicationVerbal CommunicationOrganizational SkillsAttention to Detail

Required

5+ years of experience in event or conference coordination, ideally within a professional and/or nonprofit setting

Proficient in Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook

Proven project management abilities with the capacity to manage multiple events and priorities throughout the year

Strong research abilities to support venue sourcing, vendor selection, and event development

Experience reviewing, interpreting, and applying terms from contracts with hotels and event venues

Exceptional interpersonal skills, demonstrating professionalism and courtesy when engaging with ministry friends, guests, attorneys, team members, and vendors

Strong written and verbal communication skills

Well-developed organizational skills with strong attention to detail

Thrives in a fast-paced, high-pressure environment while managing multiple priorities

Stays composed and solution-focused under pressure or during unexpected challenges

Ability to represent the organization with a positive, professional demeanor at all times

Ability to travel domestically approximately 40–60 days per year as well the ability to work evenings and weekends as needed