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University of California, Riverside · 4 months ago

Academic Administrative and Course Scheduling Coordinator

Riverside County, CA

Full-time

Onsite

Mid Level

$58K/yr - $99K/yr

4+ years exp

The University of California, Riverside is seeking an Academic Administrative and Course Scheduling Coordinator to support the University Writing Program. This role involves high-level administrative and analytical support, class scheduling coordination, and collaboration with finance and HR teams to ensure efficient academic operations.

Building MaterialEducationNon ProfitReal Estate

No H1B

Responsibilities

Serve as a key liaison between UWP and the ASSET HR and Finance teams

Provide high-level administrative, analytical, and budgetary support with a strong emphasis on class scheduling coordination and academic office operations

Collaborate with ASSET Finance to deliver data-driven insights that support UWP’s academic and operational goals

Ensure the timely and accurate submission of academic personnel actions and student staffing requests

Help coordinate onboarding for Senate faculty, lecturers, student staff, and academic student employees (ASEs)

Manage class scheduling logistics for both the University Writing Program and the Division of Undergraduate Education (DUE)

Work closely with academic leadership and campus partners to ensure accurate and timely submissions

Serve as the UWP liaison for pre- and post-award grant administration for designated funds and units

Qualification

Course scheduling systemsAcademic planning processesEnrollment management practicesPre-Post-award administrationBudgetingComplianceCustomer service skillsInterpersonal skillsProblem identificationCommunication skillsOrganizational skills

Required

Bachelor's degree in related area and/or equivalent experience/training

4 - 7 years of related experience

Through knowledge of department and school/college general and major course and degree requirements

Advanced interpersonal skills to work with and gain trust from department senior management, faculty, and students

Advanced ability in problem identification, reasoning, analysis to identify trends

Advanced ability to find solutions to conflicting situations

Advanced communication skills to include verbal and written, active listening, critical thinking, persuasiveness, advising and counseling skills

Ability to use discretion and maintain confidentiality

Solid organizational and customer service skills to effectively manage multiple priorities

Solid skills to quickly evaluate complex issues and identify resolution

Advanced knowledge of course scheduling systems, academic planning processes, and enrollment management practices. Ability to coordinate scheduling logistics across multiple departments and academic units

Working knowledge of pre- and post-award administration, including budgeting, monitoring, and compliance with sponsor and institutional guidelines

Strong written and verbal communication skills with the ability to convey complex information clearly. Demonstrated ability to serve as an effective liaison among diverse stakeholders, including ASSET HR/AP, ASSET finance, and DUE/UWP academic leadership