PM2CM, Inc. ยท 5 months ago
Contract Administrator II
Los Angeles, CA
Full-time, Contract
Onsite
Mid Level
3+ years expPM2CM, Inc. is seeking a Contract Administrator II to join their Project Management Office (PMO) Contracts Team. The role involves managing procurement processes, coordinating with project management personnel, and ensuring compliance with policies and procedures while maintaining high attention to detail.
Management Consulting
Responsibilities
Coordination with project management personnel at the PMO and College sites to develop and prepare procurement packages for the selection of general contractors and professional services providers. Related change management activities may or may not be included
Management of a variety of competitive bidding/selection processes for construction and/or professional services, from planning through award including direct responsibility for all administrative functions (i.e preparing procurement documents, addenda, evaluation materials, approval documentation, award documentation, contract documents)
Management of the pre-qualification processes for professional and/or construction services firms (i.e. Architectural, Environmental, and small Construction Services). This would include the following activities: Preparation of Request for Qualifications (RFQ) packages in conjunction with Subject Matter Experts (SME); Leading pre-submittal instruction meetings; Coordination of Request for Clarifications (RFC) and issuance of Addenda; Conduct responsiveness reviews of submitted Statements of Qualifications (SOQ); Coordination and facilitation of the evaluation process; Coordination of post award submittals; Coordination for BOT Award; Prepare awarded Contracts and coordinate execution
Based on workload and department resources, at the sole discretion of the department supervisor, a variety tasks and responsibilities may be assigned and or change over time to best serve the needs of the District
Strict adherence to policies, procedures, templates, and applicable laws is a daily part of this role
Reporting, tracking, and quality control for assigned procurements processes
Responsibility for multiple concurrent procurement processes with various stakeholders
This is a heavily administrative role and applicants should understand this would not include supervising others performing these functions
This role requires a high level of attention to detail and compliance under the scrutiny of consistent audits both internal and external, accordingly applicants should strongly consider whether this would be a good fit
Work is fully in the PMO Office with no hybrid or remote opportunity in accordance with District policy
Qualification
Required
Associates degree (relevant field preference above others)
3-6 years of experience relevant to the position description
Knowledgeable of standard contract terms and conditions
Proficient with Microsoft Excel, Word, and Adobe Acrobat
Demonstrate a reliable, responsive and positive work ethic with the highest degree of integrity
Must be detail-oriented and organized
Must be a fast learner and logical thinker
Must be focused on quality and accuracy
Excellent communications skills, both written and verbal
Ability to accurately track and report status when managing concurrently running projects
Preferred
Bachelor's degree (relevant field preference above others)
Experience with program/project management
Knowledge of relevant California Higher Education and Public Contract Code requirements
Experience with an electronic bidding software
Experience with project management software
Company
PM2CM, Inc.
PM2CM, Inc., is an emerging certified small business enterprise and DBE, dedicated to providing Program and Project Management and Project Controls services during the design and construction phase of projects.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase